Project Controls & Reporting Specialist

UGL; North Shore; On-site; AUD 70,000 - 100,000; Full time

Job summary

UGL is seeking a Project Controls Officer for UGL Regional Linx in NSW. You will coordinate reporting, document control, and stakeholder engagement to ensure timely project governance and contract compliance.

Responsibilities include monthly/quarterly/annual reporting, CRM/SharePoint record management, and preparation of board and safety reports; you will support the PMO with governance, auditing, and process improvement across multiple projects.

Qualifications

• Diploma or Certificate IV in Business Administration or Project Management (Desirable).
• Experience with MS Office Suite including Excel and PowerPoint, SharePoint, SAP, Power BI, and other reporting mechanisms desired.
• 1-2 years' experience and/or experience in a similar role.
• Excellent written and verbal communication skills with the ability to interact with staff at all levels.
• Highly developed computer skills with intermediate knowledge of MS Excel.

Responsibilities

• Own and prepare monthly submissions, including monthly, quarterly, and annual reports and annexures, within timeframes set by senior management.
• Be the central point for coordination and production of regular and ad hoc reporting per contract and internal requirements.
• Produce ad hoc reports as required by internal business and external stakeholders.
• Develop and maintain monthly contract presentations for stakeholders.
• File and maintain documentation in SharePoint and client portals.
• Provide record management and document control support.
• Prepare and coordinate quarterly board reports, including Safety and Environment reports.
• Manage filing and maintenance of CRM records and client correspondence.
• Maintain organized records and document repositories to support compliance, audit and governance requirements.
• Provide general business support and coordination, including scheduling of regular meetings.
• Build strong internal and external stakeholder relationships through proactive communication.
• Interface with project team, partners, clients, stakeholders for management of the role per established procedures.
• Provide support to the Business Group, Region or project teams including implementing standard processes and reports.
• Perform all duties in accordance with UGLRL policies, processes, systems and procedures.

Skills

Communication skills

Interpersonal skills

Education

Diploma or Certificate IV in Business Administration or Project Management

Tools

SharePoint

SAP

Power BI

PowerPoint

MS Excel

Job description

UGL is seeking a Project Controls Officer for UGL Regional Linx in NSW. You will coordinate reporting, document control, and stakeholder engagement to ensure timely project governance and contract compliance.

Responsibilities include monthly/quarterly/annual reporting, CRM/SharePoint record management, and preparation of board and safety reports; you will support the PMO with governance, auditing, and process improvement across multiple projects.