Project Controls Officer

UGL; North Shore; On-site; AUD 70,000 - 100,000; Full time

Job summary

UGL is seeking a Project Controls Officer for UGL Regional Linx in NSW. You will coordinate reporting, document control, and stakeholder engagement to ensure timely project governance and contract compliance.

Responsibilities include monthly/quarterly/annual reporting, CRM/SharePoint record management, and preparation of board and safety reports; you will support the PMO with governance, auditing, and process improvement across multiple projects.

Qualifications

• Diploma or Certificate IV in Business Administration or Project Management (Desirable).
• Experience with MS Office Suite including Excel and PowerPoint, SharePoint, SAP, Power BI, and other reporting mechanisms desired.
• 1-2 years' experience and/or experience in a similar role.
• Excellent written and verbal communication skills with the ability to interact with staff at all levels.
• Highly developed computer skills with intermediate knowledge of MS Excel.

Responsibilities

• Own and prepare monthly submissions, including monthly, quarterly, and annual reports and annexures, within timeframes set by senior management.
• Be the central point for coordination and production of regular and ad hoc reporting per contract and internal requirements.
• Produce ad hoc reports as required by internal business and external stakeholders.
• Develop and maintain monthly contract presentations for stakeholders.
• File and maintain documentation in SharePoint and client portals.
• Provide record management and document control support.
• Prepare and coordinate quarterly board reports, including Safety and Environment reports.
• Manage filing and maintenance of CRM records and client correspondence.
• Maintain organized records and document repositories to support compliance, audit and governance requirements.
• Provide general business support and coordination, including scheduling of regular meetings.
• Build strong internal and external stakeholder relationships through proactive communication.
• Interface with project team, partners, clients, stakeholders for management of the role per established procedures.
• Provide support to the Business Group, Region or project teams including implementing standard processes and reports.
• Perform all duties in accordance with UGLRL policies, processes, systems and procedures.

Skills

Communication skills

Interpersonal skills

Education

Diploma or Certificate IV in Business Administration or Project Management

Tools

SharePoint

SAP

Power BI

PowerPoint

MS Excel

Job description

UGL Transport is a diversified transport company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions across the Transport sector, utilising world leading, sustainable and innovative technologies. We partner with some of the world's largest blue-chip companies, government agencies, private enterprise, and public institutions.

We are guided by our Company values which extend to all leaders and team members and across all departments within the company.

UGL Regional Linx (UGLRL) is a subsidiary of UGL, headquartered in Orange, NSW, with regional depots throughout the state. We focus on creating job opportunities in regional and rural communities, with over 85% of our workforce based in regional NSW. We manage the CRN - Country Regional Network, ensuring safe transportation of people and goods across NSW.

Job Purpose

The Project controls Officer undertakes a range of project and business coordination, analysis, reporting, and support functions to aid the Project Controls and Planning teams in the UGLRL's Project Management Office in ensuring the timely delivery of projects.

The key focus of this role is to manage the reporting function, provide document control support, and to coordinate with a diverse group of internal and external stakeholders to ensure the accurate preparation, management, and submission of contractual, operational, and governance reporting requirements.

The role is responsible for coordinating monthly, quarterly, and annual reports, maintaining associated annexures and presentations assisting with document control processes and records-keeping within SharePoint and client portals, and supporting compliance through the preparation of board, safety, and environmental reports. The position also ensures effective management of CRM records and client correspondence, contributing to the efficient delivery of reporting and contract administration obligations.

Strong stakeholder communication management across multiple teams and organisations ensure that reporting and governance deadlines are upheld.

Key Responsibilities

• Own and prepare monthly submissions, including the monthly, quarterly, and annual report and its associated annexures, within specified timeframes as directed by senior management
• To be the central point for coordination and production of regular and ad hoc reporting as per the contract and internal requirements
• Produce ad hoc reports as required by both the internal business and external stakeholders and customers
• Develop and maintain monthly contract presentations for stakeholders
• File and maintain documentation in SharePoint and client portals
• Provide record management and document control support
• Prepare and coordinate quarterly board reports, including the quarterly Safety and Environment reports
• Manage the filing and maintenance of CRM records and client correspondence
• Maintain organised records and document repositories to support compliance, audit, and governance requirements
• Provide general business support and coordination, including the scheduling of regular meetings
• Build strong internal and external stakeholder relationships through positive, proactive, and professional communication
• Interface with project team, partners, clients, stakeholders for management of the role in accordance with established procedures
• Provide effective, efficient and professional support to the Business Group, Region or project teams including implementing standard processes and reports
• Perform all duties in accordance with UGLRL policies, processes, systems and procedures

Qualifications

• Diploma or Certificate IV in Business Administration, Project Management or related Field (Desirable)
• Experience with the Microsoft Office Suite including Excel and Powerpoint, SharePoint, SAP, Power Bi, and other reporting mechanisms desired.
• 1-2 years' experience and/or experience in a similar role
• Excellent written and verbal communication skills with the ability to interact with staff at all levels.
• Highly developed computer skills with intermediate knowledge of MS excel.

Diversity

We embrace diversity in all its forms—backgrounds, ideas, work styles, and perspectives. As an Equal Opportunity Employer, we strongly encourage applications from women, individuals with disabilities, Aboriginal & Torres Strait Islander people, mature-aged workers, and those from culturally diverse backgrounds.

Our selection process includes relevant screening checks such as national criminal history and pre-employment medical assessments, including drug and alcohol screening.

Discipline

Project Controller

Primary Location

Australia-NSW-North Shore & Northern Beaches

Work Type

Full-time

REF:268999