Project Assistant — Flexible Construction & Retail Project (18 Months)

The GPT Group; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Flexible work arrangements

Generous leave options

Parental leave benefits

Learning & Development Team

Wellbeing programs

Employee Referral Program

Job summary

The GPT Group is seeking a Project Assistant to support administrative and coordination tasks for a major Melbourne Central development. This 18-month fixed-term contract role will involve managing project records, meeting administration, action tracking and ensuring smooth information flow between Centre Management, Operations, Retail, Development and Construction teams.

The role focuses on risk management, daily project requests and builder interface activities, requiring strong organization,

Qualifications

• You will have recent experience in a project assistance, coordination or administration role, ideally within a property, construction or retail environment, working within a live operational environment alongside an active construction programme.
• With a strong attention to detail, you will also need the ability to prioritise, develop timelines and complete tasks in a timely manner.
• You will need strong interpersonal skills with the ability to liaise across a diverse range of stakeholders, combined with excellent written and verbal communication skills.

Responsibilities

• Manage day-to-day coordination and administration for the Levels 3 & 4 Lonsdale Development across the Melbourne Central Centre Management team.
• Receive, log and triage all incoming project requests, maintain trackers, dashboards and document registers, and prepare correspondence and meeting packs.
• Provide dedicated administration support to Retail and Operations through scheduling meetings, preparing agendas and minutes, and maintaining key project records.
• Act as the central interface between Centre Management, the Development Manager and the builder, tracking RFIs, access requests, shutdown notices and builder impacts, ensuring information flows across all workstreams.
• Support risk management by maintaining the risk register and following up overdue actions, attending builder meetings to close out actions and managing stakeholder registers and notices.
• Escalate issues to the appropriate leader rather than making decisions on the company’s behalf.

Job description

The GPT Group is seeking a Project Assistant to support administrative and coordination tasks for a major Melbourne Central development. This 18-month fixed-term contract role will involve managing project records, meeting administration, action tracking and ensuring smooth information flow between Centre Management, Operations, Retail, Development and Construction teams.

The role focuses on risk management, daily project requests and builder interface activities, requiring strong organization,