Project Assistant

The GPT Group; Melbourne; Presencial; AUD 65.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible work arrangements

Generous leave options

Parental leave benefits

Learning & Development Team

Wellbeing programs

Employee Referral Program

Descripción de la vacante

The GPT Group is seeking a Project Assistant to support administrative and coordination tasks for a major Melbourne Central development. This 18-month fixed-term contract role will involve managing project records, meeting administration, action tracking and ensuring smooth information flow between Centre Management, Operations, Retail, Development and Construction teams.

The role focuses on risk management, daily project requests and builder interface activities, requiring strong organization,

Formación

• You will have recent experience in a project assistance, coordination or administration role, ideally within a property, construction or retail environment, working within a live operational environment alongside an active construction programme.
• With a strong attention to detail, you will also need the ability to prioritise, develop timelines and complete tasks in a timely manner.
• You will need strong interpersonal skills with the ability to liaise across a diverse range of stakeholders, combined with excellent written and verbal communication skills.

Responsabilidades

• Manage day-to-day coordination and administration for the Levels 3 & 4 Lonsdale Development across the Melbourne Central Centre Management team.
• Receive, log and triage all incoming project requests, maintain trackers, dashboards and document registers, and prepare correspondence and meeting packs.
• Provide dedicated administration support to Retail and Operations through scheduling meetings, preparing agendas and minutes, and maintaining key project records.
• Act as the central interface between Centre Management, the Development Manager and the builder, tracking RFIs, access requests, shutdown notices and builder impacts, ensuring information flows across all workstreams.
• Support risk management by maintaining the risk register and following up overdue actions, attending builder meetings to close out actions and managing stakeholder registers and notices.
• Escalate issues to the appropriate leader rather than making decisions on the company’s behalf.

Descripción del empleo

We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $40 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

The role

Due to a $170 million retail expansion project at Melbourne Central, we are looking for a Project Assistant to come onboard to support administrative and coordination-focused tasks associated major works on 18 month fixed term contract basis.

This newly established role is a to help Melbourne Central through this major development and alleviate some of the workload from the centre management team and will include managing project records, meeting administration, action tracking, and communication and information flow between Centre Management, Operations, Retail, Development and Construction teams.

The role will assist with risk management, daily project requests, stakeholder engagement and builder interface activities.

What you will be doing

• Managing the day-to-day coordination and administration demands generated by the Levels 3 & 4 Lonsdale Development across the Melbourne Central Centre Management team.
• Receiving, logging and triaging all incoming project requests, maintaining trackers, dashboards and document registers, and preparing correspondence and meeting packs.
• Providing dedicated administration support to both the Retail and Operations teams through scheduling meetings, preparing agendas and minutes, and maintaining key project records.
• Acting as the central interface point between Centre Management, the Development Manager and the builder, tracking RFIs, access requests, shutdown notices and builder impacts, and ensuring information flows reliably across all project workstreams.
• Supporting risk management through maintaining the risk register and following up overdue actions, attending builder meetings to close out actions and managing stakeholder communication registers and notices
• Acting as a coordinator, escalating issues to the appropriate leader rather than making decisions on company’s behalf.

What makes you stand out

You will have recent experience in a project assistance, coordination or administration role, ideally within a property, construction or retail environment, working within a live operational environment alongside an active construction programme.

With a strong attention to detail, you will also need the ability to prioritise, develop timelines and complete tasks in a timely manner and be able to escal\[... missing rest of sentence due to truncation\]

You will need strong interpersonal skills with the ability to liaise across a diverse range of stakeholders, combined with excellent written and verbal communication skills.

This is a varied role would suit a self-motivated individual who can work in a fast paced environment, with a sense of urgency and who has a genuine interest to learn and grow their career within a leading property company.

What makes us stand out

• Enjoy flexible working arrangements and generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

• Ranked 5th in the 2025 Gender Equality Global Report released by Equileap.
• Placed 1st of real estate investment trusts in the S&P Global Corporate Sustainability Assessment 2025 Yearbook.
• Earned a Gold ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds.