Project Coordinator / Assistant Project Manager

Atmosphere Project Management; Melbourne; On-site; AUD 34,000 - 55,000; Part time

Job summary

Atmosphere Project Management in Melbourne VIC is seeking a Project Coordinator / Assistant Project Manager to provide hands-on project coordination across construction and fit-out projects. This flexible part-time role will grow with you, offering increasing responsibility and potential progression into project management.

Key duties include cost reporting, risk registers, meeting coordination and tender documentation, with hybrid work and approximately 10–15 hours per week initially.

Qualifications

• 3–8 years' experience in project coordination, contract administration, assistant project management, client‑side project management, construction or property.
• Solid understanding of construction and project delivery.
• Experience reading and interpreting architectural and consultant drawings.
• Experience preparing or coordinating tender packages.
• Experience with project cost reporting and budget tracking.

Responsibilities

• Maintaining project cost reports and budget trackers.
• Maintaining project risk and issues registers.
• Coordinating project meetings and preparing clear, professional meeting minutes.
• Recording meetings and accurately capturing key decisions, actions and responsibilities.
• Managing project documentation and correspondence.
• Supporting project planning and programme updates.
• Assisting with consultant and contractor coordination.
• Developing and maintaining project programmes using Microsoft Project.
• Preparing tender documentation for consultants, contractors and suppliers.
• Assisting with project coordination from design through to construction and completion.

Skills

Project coordination

Budget tracking

Communication

Time management

Tools

Microsoft Project

Excel

Microsoft Office

Job description

Project Coordinator / Assistant Project Manager

Atmosphere Project Management – Melbourne VIC

Working closely with the Director, you will provide hands‑on project coordination and support across all stages of project delivery for construction and fit‑out projects. This is a flexible part‑time opportunity designed to grow with the right person, with increasing responsibility and the opportunity to progress into project management as your experience and capability develop.

Key responsibilities

Maintaining project cost reports and budget trackers

Maintaining project risk and issues registers

Coordinating project meetings and preparing clear, professional meeting minutes

Recording meetings and accurately capturing key decisions, actions and responsibilities

Managing project documentation and correspondence

Supporting project planning and programme updates

Assisting with consultant and contractor coordination

Developing and maintaining project programmes using Microsoft Project

Preparing tender documentation for consultants, contractors and suppliers

Assisting with project coordination from design through to construction and completion

About you

3–8 years' experience in project coordination, contract administration, assistant project management, client‑side project management, construction or property

Solid understanding of construction and project delivery

Experience reading and interpreting architectural and consultant drawings

Experience preparing or coordinating tender packages

Experience with project cost reporting and budget tracking

Proficiency in Microsoft Project, including developing and maintaining project programmes and scheduling tasks, dependencies and milestones

Strong Excel and Microsoft Office skills

Excellent organisational and time‑management skills

Strong written and verbal communication skills

The ability to work independently and manage competing priorities

About us

We are a boutique project management consultancy delivering high‑quality construction and fit‑out projects across a diverse range of sectors.

Approximately 10–15 hours per week initially

Flexibility around how hours are structured outside of agreed project meetings and key commitments

Hybrid working arrangements

Direct exposure to the Director and senior project decision‑making

Exposure to a diverse range of construction and fit‑out projects

Opportunity to develop into increased project management responsibilities over time

A small, collaborative and entrepreneurial working environment