Project and Program Coordinator at Parkedin Pty Ltd

Parkedin Pty Ltd; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Parkedin Pty Ltd in Melbourne is seeking a Project and Program Coordinator to support the delivery of new sites and access-system projects from start to finish. You will coordinate project schedules, maintain documentation, liaise with property owners, contractors and internal teams, and report progress to management, ensuring timely completion and high-quality delivery across multiple locations.

The role requires 3+ years in project administration, strong organisation, and proficiency with

Qualifications

• 3+ years' experience in project administration or coordination.
• Qualification in Business, Project Management or a related field.
• Strong organisation and time-management abilities.

Responsibilities

• Coordinate projects for establishment and operation of parking locations.
• Develop schedules, action plans and milestone trackers.
• Manage documentation, stakeholder communication and contractor liaison.
• Monitor progress, identify delays and report to management.
• Prepare updates and reports on project outcomes.

Skills

Project coordination

Stakeholder management

Documentation & reporting

Microsoft Office (Excel)

Independent work & initiative

Education

Diploma/degree in Business or Project Management

Tools

Microsoft Office Suite

Access systems

Job description

Project and Program Coordinator at Parkedin Pty Ltd

Parkedin is a Melbourne-based parking operator that turns underutilised commercial, industrial and development sites into convenient, technology-enabled parking facilities. We work closely with property owners, building managers and contractors to launch and run parking locations that create value for landlords and drivers alike. As we continue to grow, we are looking for an organised and proactive Project and Program Coordinator to support the delivery of new sites and access-system projects from start to finish.

About the role

Reporting to management, you will coordinate and administer projects related to the establishment, expansion and operation of Parkedin parking locations. You will keep projects on track, manage documentation and stakeholder communication, coordinate contractors, and give management clear reporting on progress and performance.

Key responsibilities

Coordinate and administer projects relating to the establishment, expansion and operation of Parkedin parking locations, including the conversion of underutilised commercial spaces into operational parking facilities.

Develop and maintain project schedules, action plans, milestone trackers and supporting documentation to monitor the progress of new parking sites, system implementations and other operational projects from commencement through to completion.

Liaise with property owners, building managers, contractors, service providers and internal stakeholders to coordinate project requirements, site access, installation activities, operational arrangements and agreed project deliverables.

Coordinate the implementation of Parkedin's parking access solutions at new and existing locations, including arranging installation activities, stakeholder onboarding, system configuration requirements and implementation timelines.

Maintain and administer project records, agreements, correspondence, site documentation, contractor information, implementation records and other documentation associated with Parkedin's projects and services.

Monitor project progress against agreed timelines, requirements and deliverables, identify delays, operational issues or variations, and coordinate appropriate follow-up actions with relevant stakeholders to support timely project completion.

Coordinate contractors and external service providers engaged for parking-site and access-system projects, monitor completion of scheduled works and report changes, delays or variations requiring management attention.

Prepare and review project updates, implementation reports, operational summaries and supporting submissions for management, providing information on project progress, outstanding actions, issues and completed outcomes.

Collect, maintain and analyse project and operational information, including parking utilisation, site performance, onboarding progress and implementation outcomes, and prepare reports to assist management in evaluating projects and improving service delivery.

Provide ongoing administrative and coordination support for Parkedin's organisational projects, including new site launches, parking-service initiatives and technology-based access projects, ensuring that project documentation, stakeholder communications and required follow-up actions are completed accurately and within established timeframes.

About you

3+ years' experience in project administration, project coordination or a similar role

Relevant qualification in Business, Project Management or a related field

Strong organisational and time-management skills, with the ability to manage several projects at once

Confident communicator who can build good working relationships with property owners, contractors and internal teams

High attention to detail in documentation, record-keeping and reporting

Proficient in Microsoft Office (especially Excel) and comfortable learning new software and access systems

Able to work independently, show initiative and follow tasks through to completion

Experience in property, facilities, parking or technology implementation is highly regarded

About us

Parkedin is a Melbourne-based parking operator that turns underutilised commercial, industrial and development sites into convenient, technology-enabled parking facilities. We work closely with property owners, building managers and contractors to launch and run parking locations that create value for landlords and drivers alike.