Project Administrator – Full-Time – Sydney CBD

Empire Project Management Services Pty Ltd; Sydney; On-site; AUD 80,000 - 85,000; Full time

Benefits offered by this job

Salary (80k–85k)

Diverse projects

Career growth

Supportive team

Job summary

Empire Project Management Services Pty Ltd in Sydney is seeking a diligent Project Administrator to join our team full-time at the Sydney CBD. You will coordinate project schedules, budgets, documentation and reporting, working closely with project managers, clients and contractors to keep projects on track from planning to handover.

The role offers a competitive AUD 80,000–85,000 salary plus superannuation, with opportunities for long-term growth in construction project management within a

Qualifications

• Diploma or higher in Project Management, Construction Management, Business or related field.
• Minimum 1 year full-time experience in project administration/coordination, preferably in construction.
• Strong organisational and time-management skills with ability to manage deadlines.
• Proficiency in Microsoft Office; experience with project management/document control software preferred.

Responsibilities

• Coordinate and monitor project schedules, milestones and deliverables, and report progress to project managers and clients.
• Assist with preparing, tracking and reconciling project budgets, cost reports, variations and invoices.
• Establish and maintain project documentation systems, including contracts, drawings registers, RFIs, approvals, minutes and correspondence.
• Organise and coordinate project meetings, prepare agendas and minutes, and follow up on action items.
• Liaise with clients, consultants, contractors, suppliers and authorities to keep information flowing and resolve issues.
• Assist with procurement and tender processes, including preparing tender documents and evaluating quotations.
• Monitor compliance with contractual, quality, safety and regulatory requirements, and track risks and issues.
• Prepare project reports, presentations and dashboards for internal and client stakeholders.
• Coordinate handover documentation, defects lists and close-out reporting at project completion.

Skills

Organization

Time management

Communication

Excel

Project

Procore

Aconex

Microsoft Office

Education

Diploma or higher in Project Management/Construction Management/Business

Tools

Excel

MS Project

Procore

Aconex

Microsoft Office

Job description

Project Administrator – Full-Time – Sydney CBD

Empire Project Management Services Pty Ltd – Sydney NSW

Empire Project Management Services Pty Ltd

EMPIRE PROJECT MANAGEMENT SERVICES PTY LTD

ABN: 62 604 658 639

Work Location: Sydney CBD, NSW 2000

Position: Program or Project Administrator

Employment Type: Full-Time, Ongoing

Salary: AUD $80,000 – $85,000 per annum + superannuation (depending on experience)

Empire Project Management Services is an established Sydney construction project management and advisory firm with more than a decade of industry experience. We are seeking an organised and proactive Project Administrator to join our team on a full-time, ongoing basis.

This is an excellent opportunity to support the delivery of a diverse range of construction projects, working closely with our project managers, clients, consultants and contractors. You will play a key role in coordinating project schedules, budgets, documentation and reporting, so that projects run smoothly from planning through to handover. If you are detail-oriented, enjoy coordinating multiple priorities and want long-term career growth in construction project management, we encourage you to apply.

Benefits

• Competitive salary of $80,000 – $85,000 plus superannuation, depending on skills and experience.
• Exposure to a varied portfolio of projects across the full project lifecycle.
• Long-term career opportunities, with development towards project management roles.
• Supportive, professional team environment in the Sydney CBD.

Empire Project Management Services Pty Ltd

Empire Project Management Services Pty Ltd

EMPIRE PROJECT MANAGEMENT SERVICES PTY LTD

ABN: 62 604 658 639

Work Location: Sydney CBD, NSW 2000

Position: Program or Project Administrator

Employment Type: Full-Time, Ongoing

Salary: AUD $80,000 – $85,000 per annum + superannuation (depending on experience)

Empire Project Management Services is an established Sydney construction project management and advisory firm with more than a decade of industry experience. We are seeking an organised and proactive Project Administrator to join our team on a full-time, ongoing basis.

This is an excellent opportunity to support the delivery of a diverse range of construction projects, working closely with our project managers, clients, consultants and contractors. You will play a key role in coordinating project schedules, budgets, documentation and reporting, so that projects run smoothly from planning through to handover. If you are detail-oriented, enjoy coordinating multiple priorities and want long-term career growth in construction project management, we encourage you to apply.

Benefits

• Competitive salary of $80,000 – $85,000 plus superannuation, depending on skills and experience.
• Exposure to a varied portfolio of projects across the full project lifecycle.
• Long-term career opportunities, with development towards project management roles.
• Supportive, professional team environment in the Sydney CBD.

Task & responsibilities

• Coordinate and monitor project schedules, milestones and deliverables, and report progress to project managers and clients.
• Assist with preparing, tracking and reconciling project budgets, cost reports, variations and invoices.
• Establish and maintain project documentation systems, including contracts, drawings registers, RFIs, approvals, minutes and correspondence.
• Organise and coordinate project meetings, prepare agendas and minutes, and follow up on action items.
• Liaise with clients, consultants, contractors, suppliers and authorities to keep information flowing and resolve issues.
• Assist with procurement and tender processes, including preparing tender documents and evaluating quotations.
• Monitor compliance with contractual, quality, safety and regulatory requirements, and track risks and issues.
• Prepare project reports, presentations and dashboards for internal and client stakeholders.
• Coordinate handover documentation, defects lists and close-out reporting at project completion.

Qualification & experience

• A Diploma or higher in Project Management, Construction Management, Business or a related field.
• A minimum of 1 year’s full-time experience in project administration or project coordination, preferably in construction.
• Strong organisational and time management skills, with the ability to manage competing deadlines.
• Proficiency in Microsoft Office, particularly Excel and Project. Experience with project management or document control software (such as Procore or Aconex) is highly regarded.
• Excellent written and verbal communication skills, and strong attention to detail.

About Company

At Empire Project Management Services, we provide professional project management and advisory support across the construction industry, helping our clients plan, deliver and successfully complete projects with confidence. With over a decade of industry experience, we take pride in offering a tailored, client-focused approach and acting as a trusted partner throughout each stage of a project lifecycle, from early planning and approvals through to delivery, handover and operational support. We are committed to achieving high-quality outcomes, maintaining strong stakeholder communication, and ensuring every project is delivered safely, efficiently, on time and within budget.

Work Type: Full time

Salary: $80000-85000

Job Publish: 28-10-2026

Job Expire: 27-11-2026