Project Administration & Document Control Specialist

Fleetwood; Adelaide; On-site; < AUD 1,000; Full time

Job summary

Fleetwood Australia, based in Para Hills, is seeking an organised administrator to support project delivery. You will manage document control, maintain project registers, and assist with reporting and budgeting across multiple projects in a fast‑paced construction environment.

Ideal candidates will have experience in project administration, strong document control, and excellent communication skills to liaise with internal teams and stakeholders.

Qualifications

• Experience in project or contract administration.
• Strong document control and record-keeping capability.
• Excellent communication and stakeholder coordination skills.
• High attention to detail and strong organisational skills.
• Ability to manage multiple priorities and meet deadlines.
• Solid Microsoft Office skills (Excel, Word, Outlook).
• Understanding of invoicing, budgets and project financials.
• Exposure to building certification or project handover processes (desirable).

Responsibilities

• Manage project document control, ensuring all information is accurate, current and properly recorded
• Maintain and update project registers, records and systems
• Support project delivery through reporting, tracking and administration
• Compile and monitor certification requirements for compliance and project completion
• Coordinate invoicing, progress claims and financial documentation
• Assist with job budgets, expenditure tracking and internal processes
• Prepare reports on project status and outstanding documentation
• Archive and manage project files including quality and safety documentation
• Liaise with internal teams and stakeholders to support project outcomes
• Attend meetings and provide accurate minutes and follow‑ups

Skills

Project administration

Document control

Stakeholder coordination

Attention to detail

Multitasking

Tools

Excel

Word

Outlook

Job description

Fleetwood Australia, based in Para Hills, is seeking an organised administrator to support project delivery. You will manage document control, maintain project registers, and assist with reporting and budgeting across multiple projects in a fast‑paced construction environment.

Ideal candidates will have experience in project administration, strong document control, and excellent communication skills to liaise with internal teams and stakeholders.