Project Administrator, Defence Programs – Melbourne

wfscorp; Melbourne; On-site; AUD 85,000 - 115,000; Full time

Job summary

World Fuel is seeking a meticulous Project Administrator to join our Melbourne team and support Joint Project 8190 within Defence Solutions. You will coordinate project documentation, manage records, and ensure accurate, accessible documentation throughout the project lifecycle.

This role suits someone with 5+ years in project administration or document control, preferably with engineering or defence project experience, and strong MS Office skills.

Qualifications

• 5+ years' experience in project administration, document control, project support, or a similar role.
• Experience supporting engineering, defence, construction, infrastructure, or technical projects.
• Strong organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Project Documentation & Control: Manage receipt, distribution, storage, and retention of project documentation; maintain registers; handle correspondence; support drawing and document management; ensure compliance and process improvements.
• Project Administration: Support project managers and technical teams; prepare reports, registers, meeting docs, and presentations; manage deliverables from suppliers and subcontractors.
• Systems & Compliance: Create and maintain asset documentation in DMS; monitor submission schedules; ensure contractual documentation compliance; support continuous improvement across processes.

Skills

project administration

document control

communication

organizational skills

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

World Fuel is seeking a meticulous Project Administrator to join our Melbourne team and support Joint Project 8190 within Defence Solutions. You will coordinate project documentation, manage records, and ensure accurate, accessible documentation throughout the project lifecycle.

This role suits someone with 5+ years in project administration or document control, preferably with engineering or defence project experience, and strong MS Office skills.