Defence Programs Project Administrator - Melbourne

World Fuel Services; Melbourne; On-site; AUD 65,000 - 95,000; Full time

Job summary

World Fuel Services (Australia) Pty Ltd is seeking a proactive Project Administrator to support Joint Project 8190 for the Australian Defence Force. Based in Melbourne, you’ll work with Commercial, Project Management and Engineering teams to ensure accurate, organised and accessible project documentation throughout the lifecycle.

You will coordinate deliverables, manage document control, and assist with reports and submissions, while maintaining confidentiality.

Qualifications

• 2+ years' experience in project administration, document control, project support, or a similar role
• Experience supporting engineering, defence, construction, infrastructure, or technical projects
• Strong organisational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook

Responsibilities

• Project Documentation & Control: Manage reception, distribution, storage and retention of project documentation; maintain registers; process correspondence; support drawing and document management; ensure procedures are followed.
• Project Administration: Support managers and technical teams; prepare reports, registers, meeting docs, presentations; assist with reporting and submissions; maintain confidential records.
• Systems & Compliance: Create and maintain asset docs; assist with compliance and submission schedules; monitor status; drive continuous improvement in admin processes.

Skills

Organisation

Documentation

MS Office

Communication

Multi-priority

Tools

SharePoint

IBM Maximo

Aconex

TeamBinder

Job description

World Fuel Services (Australia) Pty Ltd is seeking a proactive Project Administrator to support Joint Project 8190 for the Australian Defence Force. Based in Melbourne, you’ll work with Commercial, Project Management and Engineering teams to ensure accurate, organised and accessible project documentation throughout the lifecycle.

You will coordinate deliverables, manage document control, and assist with reports and submissions, while maintaining confidentiality.