Project Administrator

Defence Co.; City of Melbourne; Hybrid; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Onsite and remote working options

Job summary

Babcock Australasia is seeking a Project Administrator to provide high-level administrative support to the Senior Project Manager, Program Coordinator, project managers and technical leads across the JP9101 Sustainment Program. You’ll coordinate documentation, meetings, reporting, registers, site visits and stakeholder activities to keep milestones, actions and deliverables on track.

This varied role requires strong organisation, sound judgement and the ability to manage competing priorities in

Qualifications

• Diploma in Project Management or related field.
• Experience in administration/coordination roles, preferably in complex environments.
• Experience coordinating meetings, workshops, and stakeholder communications with agendas, minutes and actions.
• Eligibility to obtain and maintain an Australian Defence Security Clearance.

Responsibilities

• Provide high-level administrative and coordination support to Senior Project Manager, Program Coordinator and project teams.
• Coordinate project documentation, meetings, reporting, registers, site visits and stakeholder activities.
• Ensure milestones, actions and deliverables remain on track.
• Identify opportunities to improve administrative processes, tools and ways of working.

Skills

Strong communication

Stakeholder management

Organisational skills

Education

Diploma in Project Management

Job description

• Career development opportunities
• Competitive rewards and benefits
• Flexible working options

About the role

As Project Administrator, you’ll provide high-level administrative and coordination support to the Senior Project Manager, Program Coordinator, project managers and technical leads across the JP9101 Sustainment Program.

Working with a high degree of autonomy, you’ll coordinate project documentation, meetings, reporting, registers, site visits and stakeholder activities, helping ensure key milestones, actions and deliverables remain on track.

This is a varied role that requires strong organisation, sound judgement and the ability to manage competing priorities in a project environment.

You’ll work collaboratively with internal and external stakeholders, undertake initial investigations and prepare summaries, maintain project records and registers, and identify opportunities to improve administrative processes, tools and ways of working.

About you

You’ll bring demonstrated experience in project administration, coordination or a similar role, with a strong understanding of administrative processes within a project environment.

Highly organised and proactive, you’ll be comfortable working with limited supervision, managing competing deadlines and using your initiative to resolve issues and keep activities moving.

Strong communication and stakeholder management skills will be essential, along with a high level of attention to detail and confidence working across documentation, reporting, registers and project systems.

Your collaborative approach, professionalism and commitment to continuous improvement will enable you to build effective relationships across the project team and contribute positively to the successful delivery of the Sustainment Program.

To be successful in this position you will bring:

• Diploma in Project Management or in a related field.
• Relevant experience in an administration or coordination role, preferably within a complex or regulated environment.
• Prior experience supporting projects/business areas in a specialist subject matter area.
• Experience coordinating meetings, workshops, and stakeholder communications, including preparing agendas, taking minutes, and tracking actions.
• Must either hold or be eligible to obtain and maintain an Australian Defence Security Clearance.

Your future at Babcock – what we offer you

We provide an agile work environment where you’re able to work onsite and remotely, and to set you up for this we provide a laptop and working from home kit if required, in addition we offer compressed hours which can provide you even more flexibility; Our work life integration policy brings together leave entitlements which include annual leave, wellbeing leave, volunteer leave, paid parental leave, defence reservist leave plus more; We will provide you with a supportive and engaging environment where you can grow your career, supported by our capability framework plus ongoing access to self-led learning modules through LinkedIn Learning and access to study leave; You’ll have access to beRewarded which will provide you with endless discounts across retail, health, entertainment, travel and much more, plus novated leasing options and corporate shares plan; Your wellbeing is supported through our online wellbeing program Munch, Mind, Move, Money, access to our employee assistance program plus wellbeing leave; You’ll be able to participate in our weRecognise program which is an opportunity to recognise the outstanding work our people do each and every day in living our principles which are Be kind, Collaborate, Be Curious, Think Outcomes, Be Courageous and Own & Deliver.

Who we are

Babcock International Group, the aerospace and defence company, has been trusted to deliver bespoke, highly skilled engineering services for over a century.

Across Australia and New Zealand, Babcock has grown to a team of over 1,700 talented people, and we are on a path of continued growth and expansion.

We operate across sectors such as defence, commercial marine, aviation, airports, communications, emergency services and engineering consultancy.

Some of the programs our team across Australia and New Zealand are proud to be a part of involve:

• Providing emergency medical and search & rescue aviation services through our Aviation & Critical Services business;
• Designing and supporting key systems for submarines and surface ships through our Marine business;
• Providing fleet wide through life support and asset management services for Navy customers;
• Managing critical assets for a range of sectors through our Mission & Support Systems business.

To learn more about us visit www.babcock.com.au

We welcome applications from candidates from all backgrounds and experience however, due to the defence orientation of this role, the successful candidate must be eligible to obtain an appropriate level of Commonwealth Personnel Security Clearance, as defined in the AGSVA guidelines.

Please note, should your application progress you may be required to complete pre-employment checks. These checks may include but not limited to, reference checks, police check, security check, qualifications and right to work.

Babcock Australasia is a Circle Back Initiative Employer – we commit to respond to every applicant.