Project Administrator

Ugl Group; Western Australia; On-site; AUD 70,000 - 110,000; Full time

Job summary

UGL Group in Western Australia is seeking a Project Administrator to provide project, procurement and commercial administration support across renewable energy projects including wind, solar and storage. You will manage purchase orders, invoices, reporting, document control and project records to help ensure efficient execution and financial compliance.

This role collaborates with Project Managers and delivery teams, coordinates supplier documentation and onboarding, maintains cost trackers and

Qualifications

• Experience in project administration, coordination or commercial administration within construction, infrastructure, utilities, engineering or renewable energy projects.
• Experience raising and managing POs and processing invoices.
• Strong administration, organisation and stakeholder management skills.
• Proficiency in Microsoft Excel and ERP systems such as SAP, Oracle, Pronto or JDE.
• Experience with document management systems such as Aconex, SharePoint or TeamBinder is desirable.

Responsibilities

• Raise and manage purchase requisitions (PRs) and purchase orders (POs).
• Process and track supplier invoices, goods receipts and payment approvals.
• Maintain cost trackers, commitment registers and procurement records.
• Assist with project reporting, forecasting and monthly project administration activities.
• Coordinate supplier and subcontractor documentation, onboarding and compliance requirements.
• Maintain project filing systems, document registers and correspondence.
• Schedule meetings, prepare minutes and track action items.
• Support Project Managers with project controls, reporting and stakeholder coordination.
• Liaise with Procurement, Finance, Commercial and Project Delivery teams to ensure accurate project administration.
• Ensure compliance with company systems, procedures and project requirements.

Skills

PO management

Invoice processing

Administration

Stakeholder management

Project coordination

Tools

SAP

Oracle

Pronto

JDE

Aconex

SharePoint

TeamBinder

Job description

Position Purpose

The Project Administrator provides project, procurement and commercial administration support across renewable energy projects, including wind, solar, BESS, transmission and substation projects. The role supports Project Managers and Delivery Teams by managing purchase orders, invoices, reporting, document control and project records to ensure efficient project execution and financial compliance.

Key Responsibilities

• Raise and manage purchase requisitions (PRs) and purchase orders (POs).
• Process and track supplier invoices, goods receipts and payment approvals.
• Maintain cost trackers, commitment registers and procurement records.
• Assist with project reporting, forecasting and monthly project administration activities.
• Coordinate supplier and subcontractor documentation, onboarding and compliance requirements.
• Maintain project filing systems, document registers and correspondence.
• Schedule meetings, prepare minutes and track action items.
• Support Project Managers with project controls, reporting and stakeholder coordination.
• Liaise with Procurement, Finance, Commercial and Project Delivery teams to ensure accurate project administration.
• Ensure compliance with company systems, procedures and project requirements.

About You

• Previous experience in a Project Administrator, Project Coordinator or Commercial Administration role within construction, infrastructure, utilities, engineering or renewable energy projects.
• Experience raising and managing POs and processing invoices.
• Strong administration, organisation and stakeholder management skills.
• Proficient in Microsoft Excel and ERP systems such as SAP, Oracle, Pronto or JDE.
• Experience with document management systems such as Aconex, SharePoint or TeamBinder is desirable.

Key Success Measures

• Accurate and timely processing of POs and invoices.
• Effective management of project documentation and records.
• Timely delivery of project reports and administrative support.
• Strong support provided to Project Managers and delivery teams.
• High levels of accuracy, compliance and stakeholder satisfaction.