Project Administrator

The Opportunity; Darwin; On-site; AUD 70,000 - 100,000; Full time

Job summary

The Opportunity in Darwin is seeking an experienced Project Administrator to join a well-established construction services business delivering major NT infrastructure and defence projects. You will coordinate teams, manage documentation, and ensure compliant, efficient project delivery from mobilisation to completion.

This hands-on role requires strong organisational skills and proficiency with project systems like Procore and SharePoint. Immediate start available in Winnellie with weekday hours.

Qualifications

• Proven experience in a Project Administration role within construction, engineering, or a similar industry in Australia.
• Strong organisational skills with the ability to manage multiple projects and priorities.
• Experience using project management systems (Procore, Hammertech, etc.) highly regarded.
• High attention to detail and ability to work in a compliant, process-driven environment.
• Confident communicator with a proactive, can-do attitude.
• Available to start immediately.

Responsibilities

• Provide administrative support to Project Managers, Construction Managers, and engineering teams
• Coordinate meetings, site visits, and project logistics including travel, accommodation, and inductions
• Assist with mobilisation and onboarding of project personnel
• Maintain and manage project documentation, ensuring accuracy and compliance
• Support project delivery from mobilisation through to completion
• Liaise with internal teams, site personnel, and external stakeholders
• Utilise systems including Procore, Servicemate, Hammertech, and SharePoint

Skills

Project Administration

Organisational skills

Communication

Tools

Procore

Hammertech

SharePoint

Job description

About the Opportunity

An exciting opportunity is available for an experienced Project Administrator to join a well-established construction services business operating across the Northern Territory.

Supporting multiple divisions, you'll play a key role in the successful delivery of major infrastructure and defence-related projects, including large-scale marine and government works.

This is a fast-paced, hands-on role suited to someone who can hit the ground running, enjoys variety, and thrives in a structured project environment.

This position plays a critical role in ensuring projects are well-organised, compliant, and running efficiently. You'll be the central point of coordination, supporting teams across multiple projects and contributing directly to successful project delivery.

Key Responsibilities

• Provide administrative support to Project Managers, Construction Managers, and engineering teams
• Coordinate meetings, site visits, and project logistics including travel, accommodation, and inductions
• Assist with mobilisation and onboarding of project personnel
• Maintain and manage project documentation, ensuring accuracy and compliance
• Support project delivery from mobilisation through to completion
• Liaise with internal teams, site personnel, and external stakeholders
• Utilise systems including Procore, Servicemate, Hammertech, and SharePoint

About You

• Proven experience in a Project Administration role within construction, engineering, or a similar industry in Australia.
• Strong organisational skills with the ability to manage multiple projects and priorities
• Experience using project management systems (Procore, Hammertech, etc.) highly regarded
• High attention to detail and ability to work in a compliant, process-driven environment
• Confident communicator with a proactive, can-do attitude
• Available to start immediately

Why You'll Love This Role

• Opportunity to work on major NT infrastructure and defence-related projects
• Long-term opportunity with potential to transition into a permanent role
• Collaborative team environment with strong project pipeline
• Convenient Winnellie office location with consistent weekday hours
• Gain exposure to multiple projects and leading industry systems