Project Administrator

Aqualand Australia; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Aqualand is seeking a proactive Project Administrator in Sydney to join a dynamic, team-oriented property development environment. You will coordinate project activities, manage schedules, and ensure deliverables meet timelines and budgets.

The role also provides support to the Executive Director and liaises with internal teams, consultants, and suppliers.

Qualifications

• 2+ years’ experience in property development, design or construction.
• Strong interpersonal, communication, written and presentation skills.
• Strong analytical and problem-solving skills.
• Experienced in use of Microsoft Office platforms.

Responsibilities

• Manage executive diaries, meetings and stakeholder appointments, including agendas and minutes.
• Coordinate project meetings, communications and follow-up actions, acting as a key point of contact for project-related enquiries.
• Maintain accurate project documentation, records and Aconex systems, including contracts, RFIs, change orders and correspondence.
• Monitor project progress, timelines and contractual requirements, and prepare regular project status reports.
• Coordinate with internal teams, consultants, vendors, suppliers and subcontractors to support project delivery.
• Prepare and administer Consultancy, Confidentiality and Non-Disclosure Agreements and related documentation.
• Coordinate project financial administration, including budgets, purchase orders, invoices, payments and bank guarantees, in collaboration with Finance.
• Maintain project invoice trackers and provide updates to suppliers on payment status.
• Support a collaborative team environment and ensure activities align with quality, safety and environmental requirements.

Skills

Interpersonal skills

Written communication

Presentation skills

Analytical skills

Education

Property/Planning degree

Tools

Microsoft Office

Job description

We are seeking a proactive and team-oriented Project Administrator to become a valued member of the Aqualand team. This role offers an exciting opportunity to contribute to dynamic projects and work collaboratively within a dedicated and passionate team.

About Us

Aqualand is a leading property developer in Sydney, known for its impressive portfolio of luxury high rise residences and boutique developments. Our projects excel in architectural design and commitment to sustainability.

We believe our people are key to our success. Join us and work with top professionals who prioritize innovation, collaboration, and career growth while delivering exceptional projects. At Aqualand, you’ll engage with iconic projects, expand your network, and contribute to vibrant communities and lasting legacies for future generations. Seize the chance to make a meaningful impact!

About the Role

As a Project Administrator you will take a key role in coordinating project activities, managing schedules, and ensuring project deliverables are completed on time and within budget. Additionally, this role provides support to the Executive Director, including but not limited to, daily

Key Responsibilities

• Manage executive diaries, meetings and stakeholder appointments, including agendas and minutes.
• Coordinate project meetings, communications and follow-up actions, acting as a key point of contact for project-related enquiries.
• Maintain accurate project documentation, records and Aconex systems, including contracts, RFIs, change orders and correspondence.
• Monitor project progress, timelines and contractual requirements, and prepare regular project status reports.
• Coordinate with internal teams, consultants, vendors, suppliers and subcontractors to support project delivery.
• Prepare and administer Consultancy, Confidentiality and Non-Disclosure Agreements and related documentation.
• Coordinate project financial administration, including budgets, purchase orders, invoices, payments and bank guarantees, in collaboration with Finance.
• Maintain project invoice trackers and provide updates to suppliers on payment status.
• Support a collaborative team environment and ensure activities align with quality, safety and environmental requirements.

About You

• Tertiary qualification in Property, Property Economics, Architecture, Urban Planning or Construction Management is advantageous.
• 2+ years’ experience in property development, design or construction, ideally within the medium to high-density residential sector.
• Basic understanding of the property development industry and Development Approval (DA) process
• Strong interpersonal, communication, written and presentation skills.
• Strong analytical and problem-solving skills.
• Experienced in use of all Microsoft platforms.