Senior Contracts Administrator - $150m+ Hotel Project

Amida Recruitment; Sydney; On-site; AUD 90,000 - 150,000; Full time

Job summary

Amida Recruitment is partnering with a leading Sydney-based builder delivering hotels, residential and commercial mixed-use projects. They seek an experienced Contracts Administrator to join the commercial team.

You will manage commercial and contractual activities from procurement through to final account, working with Project Managers and stakeholders to ensure timely delivery and compliance with contracts. A minimum of 5 years’ experience is preferred and a relevant degree is required.

Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture or related field.
• Minimum of 5 years' experience in a similar Contracts Administrator role within commercial construction.
• Proven experience negotiating complex contracts with trade contractors, suppliers, clients and stakeholders.
• Strong commercial acumen and understanding of financial management, procurement and contract administration.
• Excellent communication, negotiation and stakeholder management skills.
• Strong organisational skills and attention to detail with the ability to manage competing priorities.

Responsibilities

• Contract & Commercial Management: manage subcontractor tendering, procurement and contract negotiations, administer subcontractor agreements, review tender docs for commercial risks, maintain records and manage close-out.
• Financial Management & Reporting: work with Project Managers on financial activities, review Bills of Quantities, establish budgets, maintain financial records, administer progress claims and payments.
• Procurement & Contract Administration: coordinate procurement schedules, prepare/manage subcontractor agreements, track milestones and notices, ensure compliance.
• Design Management & Project Delivery: review contract docs and design information, coordinate with design consultants, monitor site progress and aid project handover.

Skills

Contract management

Subcontractor procurement

Financial reporting

Stakeholder management

Negotiation

Education

Bachelor's degree

Tools

Aconex

Cheops

Job description

Join a growing Sydney team delivering landmark construction projects from $150m to $250m+ Play a key role in the commercial, contractual and financial delivery of large-scale high rise projects including hotels Strong pipeline offering long-term career progression opportunities Play a key role in delivering high-quality landmark project for a leading Sydney builder with a strong and growing pipeline.

Our client is a leading Sydney-based builder delivering high-quality hotels, residential and commercial mixed-use projects. With a strong and growing pipeline of large-scale projects across NSW, they are seeking an experienced Contracts Administrator or Senior Contracts Administrator to join their commercial team.

Responsible for the commercial and contractual management of complex construction projects from procurement through to final account.

Working closely with Project Managers and a range of internal and external stakeholders, you will take responsibility for key commercial, financial and contractual activities throughout the project lifecycle. From subcontractor procurement and contract management through to financial reporting, risk management and project handover, you will help ensure projects are delivered efficiently and in accordance with contractual and commercial requirements.

Years of Experience: 5 to 15+ years

Responsibilities include but are not limited to:

Contract & Commercial Management

• Managing subcontractor tendering, procurement and contract negotiations
• Preparing, administering and managing subcontractor agreements
• Reviewing tender documentation and contracts to identify commercial risks
• Maintaining subcontractor records, insurances and contractual documentation
• Managing final accounts, release of securities and contractual close-out
• Identifying and mitigating commercial risks, and assisting with potential claims and disputes

Financial Management & Reporting

• Collaborating with Project Managers on project financial activities
• Reviewing Bills of Quantities, including agreed Value Management Items, and establishing project budgets
• Implementing and maintaining financial management tools and processes
• Preparing accurate and timely financial reports
• Maintaining project financial records and completing financial tasks in accordance with the clients financial calendar
• Administering progress claims, monitoring payments and expediting outstanding amounts
• Processing site payments and supplies through financial management software, including Cheops

Procurement & Contract Administration

• Administering project procurement schedules and coordinating subcontractor procurement activities
• Preparing and managing subcontractor agreements
• Overseeing contract administration and tracking key contractual milestones and dates
• Liaising with stakeholders regarding extensions of time, notices and contractual claims
• Ensuring compliance with contractual, insurance and project requirements

Design Management & Project Delivery

• Reviewing contract documentation, design information and project requirements
• Coordinating with design consultants and other project stakeholders
• Managing design issues and assessing their impact on project timelines and costs
• Monitoring and documenting site progress
• Managing project administration through Aconex
• Preparing project handover manuals and assisting the Project Manager in achieving Practical Completion

Qualifications and Requirements:

• Bachelor's degree in Construction Management, Engineering, Architecture, Project Management or an equivalent discipline
• Minimum of 5 years' experience in a similar Contracts Administrator role within the commercial construction industry
• Demonstrated experience working on large-scale construction projects
• Proven experience negotiating complex contracts with trade contractors, suppliers, clients and other stakeholders
• Strong commercial acumen and understanding of financial management, procurement and contract administration
• Excellent communication, negotiation and stakeholder management skills
• Strong organisational skills, attention to detail and the ability to manage competing priorities
• Familiarity with construction project management and financial systems