Project Administrator

Quay Appointments; Sydney; Hybrid; AUD 57,000 - 81,000; Full time

Job summary

Quay Appointments is seeking a Project Administrator to support a government department delivering an infrastructure project. The role involves coordinating project information, reporting and documentation across internal teams, consultants and contractors, with hybrid work arrangements to suit both office and home environments.

You will prepare progress reports, maintain registers, coordinate meetings, and track deadlines to keep delivery on schedule while providing day-to-day admin support to

Qualifications

• Experience in project administration or a similar support role.
• Previous experience preparing and maintaining project reports.
• Exposure to infrastructure, construction or government projects would be beneficial.

Responsibilities

• Prepare and update project reports covering progress, milestones, risks and outstanding actions.
• Maintain project documentation, registers and records, ensuring information is accurate and accessible.
• Coordinate meetings, prepare agendas and record minutes and actions.
• Track deadlines and follow up with stakeholders to keep reporting and project activities on schedule.
• Assist with collating updates from consultants, contractors and internal teams.
• Provide day-to-day administrative support to the project team throughout delivery.

Skills

Project administration

Report preparation

Stakeholder communication

MS Office

Microsoft Project

Attention to detail

Tools

Microsoft Project

MS Office

Job description

Project Administrator

$50 per hour + super | 3–6 month contract, likely to extend

Hybrid working | 3 days in the office, 2 days from home

Parramatta CBD

Quay Appointments is seeking a Project Administrator to support a government department delivering an infrastructure project.

You’ll support the team across planning and delivery, helping coordinate project information, reporting and documentation between internal teams, consultants and contractors.

About the role

• Prepare and update project reports covering progress, milestones, risks and outstanding actions.


• Maintain project documentation, registers and records, ensuring information is accurate and accessible.


• Coordinate meetings, prepare agendas and record minutes and actions.


• Track deadlines and follow up with stakeholders to keep reporting and project activities on schedule.


• Assist with collating updates from consultants, contractors and internal teams.


• Provide day-to-day administrative support to the project team throughout delivery.

About you

• Experience in project administration or a similar support role.


• Previous experience preparing and maintaining project reports.


• Exposure to infrastructure, construction or government projects would be beneficial.


• Strong organisational skills and attention to detail.


• Confidence communicating with different stakeholders and managing competing deadlines.


• Comfortable using Microsoft Office and learning new systems.


• Microsoft Project experience is beneficial but not essential.

Any questions please email @quayappointments.com.au