Project Administrator

Quay Appointments; Parramatta; Hybrid; AUD 57,000 - 81,000; Full time

Job summary

Quay Appointments is seeking a Project Administrator to support a government department delivering an infrastructure project. You will coordinate planning and reporting, maintain documentation, and act as a liaison between internal teams, consultants and contractors.

The role offers hybrid working: 3 days in the office and 2 days from home in Parramatta CBD, NSW, Australia, at around $50 per hour + super. Contract length is 3–6 months with potential extension.

Qualifications

• Experience in project administration or a similar support role.
• Experience preparing and maintaining project reports.
• Exposure to infrastructure, construction or government projects would be beneficial.
• Strong organisational skills and attention to detail.
• Confidence communicating with different stakeholders and managing competing deadlines.
• Comfortable using Microsoft Office and learning new systems.
• Microsoft Project experience is beneficial but not essential.

Responsibilities

• Prepare and update project reports covering progress, milestones, risks and outstanding actions.
• Maintain project documentation, registers and records, ensuring information is accurate and accessible.
• Coordinate meetings, prepare agendas and record minutes and actions.
• Track deadlines and follow up with stakeholders to keep reporting and project activities on schedule.
• Assist with collating updates from consultants, contractors and internal teams.
• Provide day-to-day administrative support to the project team throughout delivery.

Skills

Project administration

Report writing

Organizational skills

Stakeholder communication

Microsoft Office

Tools

Microsoft Project

Job description

Project Administrator
$50 per hour + super | 3–6 month contract, likely to extend
Hybrid working | 3 days in the office, 2 days from home
Parramatta CBD
Quay Appointments is seeking a Project Administrator to support a government department delivering a infrastructure project.
You’ll support the team across planning and delivery, helping coordinate project information, reporting and documentation between internal teams, consultants and contractors.

About the role

• Prepare and update project reports covering progress, milestones, risks and outstanding actions.
• Maintain project documentation, registers and records, ensuring information is accurate and accessible.
• Coordinate meetings, prepare agendas and record minutes and actions.
• Track deadlines and follow up with stakeholders to keep reporting and project activities on schedule.
• Assist with collating updates from consultants, contractors and internal teams.
• Provide day-to-day administrative support to the project team throughout delivery.

About you

• Experience in project administration or a similar support role.
• Previous experience preparing and maintaining project reports.
• Exposure to infrastructure, construction or government projects would be beneficial.
• Strong organisational skills and attention to detail.
• Confidence communicating with different stakeholders and managing competing deadlines.
• Comfortable using Microsoft Office and learning new systems.
• Microsoft Project experience is beneficial but not essential.

Any questions please email ******@quayappointments.com.au