Construction Project Administrator & Coordinator

Omni Recruit; Melbourne; On-site; AUD 60,000 - 85,000; Full time

Job summary

Omni Recruit is seeking a highly organized Project Administrator to join a busy Dandenong South team within the commercial fencing and gates industry. Based on site, you will support Project Managers and Coordinators, manage documentation, coordinate installation bookings, and communicate with clients from start to handover.

This role suits someone who thrives in a fast-paced environment, takes ownership, and follows tasks through to completion.

Qualifications

• Experience in a Project Administrator, Construction Administrator or Project Support role.
• Exposure to the construction industry, preferably within commercial construction.
• Strong organisational and time-management skills.
• Excellent attention to detail and the ability to manage competing priorities.
• Confident communication skills, both written and verbal.
• Experience with construction platforms such as Aconex, Procore, Hammertech, SharePoint will be highly regarded.
• A proactive approach with the ability to work independently and take ownership of tasks.

Responsibilities

• Prepare and coordinate pre-start documentation, including SWMS, insurance certificates, licences and site compliance requirements.
• Manage project handover and completion documentation, including warranties, operation and maintenance manuals and handover packs.
• Liaise with clients and site representatives to schedule and coordinate installation works.
• Follow up site access, inductions, delivery schedules and installation dates.
• Maintain accurate project records, electronic folders and document registers.
• Upload, manage and track project documentation through construction management platforms.
• Assist with project correspondence, drawings, approvals and outstanding information.
• Provide day-to-day administrative support to Project Managers and Project Coordinators.
• Communicate professionally with clients, subcontractors, suppliers and internal teams.
• Assist with general reporting and project administration as required.

Tools

Aconex

Procore

Hammertech

SharePoint

Microsoft Office

Outlook

Word

Excel

Job description

Omni Recruit is seeking a highly organized Project Administrator to join a busy Dandenong South team within the commercial fencing and gates industry. Based on site, you will support Project Managers and Coordinators, manage documentation, coordinate installation bookings, and communicate with clients from start to handover.

This role suits someone who thrives in a fast-paced environment, takes ownership, and follows tasks through to completion.