Project Administrator

Ahrens-Pty-Ltd; Kingsford; Sur place; AUD 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

Employee Assistance Program

Discounts across health insurance, Gy

Generous paid parental leave

Annual Employee Donation Scheme

Regular team and social events

Career development and progression

Résumé du poste

Ahrens Pty Ltd is seeking a Project Administrator for its Steel SA division based at the Kingsford office. You will split your time between workshop admin and contract/project admin, handling timekeeping, invoicing, and documentation with accuracy.

The role requires experience in project and contract administration, strong Excel/Word/Adobe skills, and the ability to work independently or as part of a team in a busy environment.

Qualifications

• Experience in project and contract administration.
• Accounts payable and receivable experience.
• Advanced skills in Word, Excel and Adobe.

Responsabilités

• Support production team: job cards, timesheets, scheduling cover, stockroom, PO, uniforms and PPE.
• Prepare end-of-month reports and process invoices.
• Maintain project files, MDR documentation and document control.
• Run contract reviews, prepare client progress claims and monthly reports.
• Set up new projects, track cash flow and forward orders.

Connaissances

Project administration

Contract administration

Accounts payable

Accounts receivable

Excel

Word

Adobe

Time management

Team collaboration

Outils

Pronto

Aconex

Description du poste

Summary

• Contact Name Tracy Davidson - Talent Acquisition Specialist

About the Role

We are looking to recruit a Project Administrator for our Steel SA division based at our Kingsford office. You'll split your time between workshop admin and contract and project admin. It's a busy, varied role where accuracy matters and no two days look the same.

What you'll do

• Support the production team: job cards, timesheets, scheduling cover, stockroom, purchase orders, uniforms and PPE
• Prepare EOM reports for accounts and process invoices through CAAPS
• Keep project files, MDR documentation and document control in order, from setup through to archiving
• Run contract reviews, prepare client progress claims and meet monthly client reporting
• Compile contract packs and bank guarantees, and help with tender submissions
• Set up new projects, track monthly cash flow and forward orders, and support subcontractor work orders
• Coordinate subcontractors and suppliers, including insurance checks and invoicing
• Take and distribute meeting minutes
• Maintain plant and equipment registers and action training, ticket and licence alerts
• Monitor Kronos and flag timekeeping discrepancies to managers

What you'll bring

• Experience in project and contract administration
• Accounts payable and receivable experience
• Advanced skills in Word, Excel and Adobe
• High accuracy in data entry and spreadsheet management
• Strong organisation, time management and prioritisation
• A customer-focused, problem-solving mindset
• The ability to work independently and as part of a team
• A commitment to safety, quality and following company procedures

Highly regarded

• Experience in structural steel or manufacturing
• Experience with Pronto and Aconex

Join a growth-focused, values-driven business where your expertise makes a real impact. Enjoy a range of benefits including:

• Employee Assistance Program for you and your family
• Discounts across health insurance, gyms, travel, retail, and more
• Generous paid parental leave
• Annual Employee Donation Scheme
• Regular team and social events
• Career development and progression opportunities

Ahrens is an Equal Opportunity employer who recognises the value in a diverse workforce. We are dedicated to promoting an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds