Project Administrator

ProFound People; Adelaide; On-site; AUD 130,000 - 140,000; Full time

Job summary

ProFound People is seeking an experienced Project Administrator to join our Adelaide team on a permanent basis. You will support civil construction and infrastructure projects, manage documentation, and assist Project Managers from initiation to close.

Ideal candidates have 3+ years in project administration, strong MS Office skills, and a detail-focused, collaborative approach to coordinating schedules, reports, and communications with contractors and clients.

Qualifications

• At least 3 years of experience in project admin/coordinator roles.
• Experience in civil construction or infrastructure projects is preferred.
• Strong admin and organisational abilities.
• Experience supporting projects from start to finish.
• Proficient with MS Office (Excel, Word, Outlook).
• Experience managing project documents and records.
• Excellent attention to detail and ability to meet deadlines.
• Ability to coordinate multiple tasks and communicate with teams, contractors and clients.

Responsibilities

• Provide administrative support across civil construction and infrastructure projects.
• Maintain project documentation, registers, and filing systems.
• Assist Project Managers and Engineers with day-to-day administration.
• Prepare project reports and correspondence.
• Coordinate meetings, schedules, and actions.
• Track deliverables, deadlines, and documentation.
• Liaise with contractors, suppliers, clients and internal stakeholders.
• Assist with purchase orders, invoices, timesheets and related admin.
• Support preparation and submission of project documentation.
• Keep project records and systems accurate and up to date.
• Work within a small, collaborative team across varied projects.

Skills

Administrative support

MS Office suite

Communication

Teamwork

Attention to detail

Project coordination

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

SALARY - $130,000 - $140,000 per annum, dependent on experience

TYPE – Permanent

My client delivers engineering projects across the civil construction and infrastructure sectors. They are looking for an experienced Project Administrator to join their growing team in Adelaide on a permanent basis.

The Project Administrator will ideally have the following attributes:

• At least 3 years of experience in a similar Project Administrator or Project Coordinator position
• Previous experience working within civil construction, infrastructure or a similar engineering project environment
• Strong administration and organisational skills
• Experienced supporting projects from commencement through to completion
• Strong skills with Microsoft Office, particularly Excel, Word and Outlook
• Experienced managing project documentation, reports, registers and records
• Strong attention to detail and ability to maintain accurate documentation
• Able to coordinate multiple tasks and work to deadlines
• Strong communication and interpersonal skills, with the ability to liaise with project teams, contractors, suppliers and clients
• Able to work well individually as well as part of a team

The Project Administrator role will involve:

• Providing administrative support across a range of civil construction and infrastructure projects
• Maintaining project documentation, registers, records and filing systems
• Assisting Project Managers and Engineers with day-to-day project administration
• Preparing project reports, correspondence and documentation
• Coordinating meetings, project schedules and actions
• Tracking project deliverables, deadlines and documentation
• Liaising with contractors, suppliers, clients and internal stakeholders
• Assisting with purchase orders, invoices, timesheets and other project-related administration
• Supporting the preparation and submission of project documentation
• Ensuring project records and systems are kept accurate and up to date
• Working within a small, collaborative team across varied engineering and infrastructure projects