Project administrator

Water Built; Gold Coast City; On-site; AUD 60,000 - 80,000; Full time

Job summary

Water Built in Burleigh Heads, QLD, is seeking a Project Administrator on a full-time basis to provide essential administrative and organisational support to project teams, ensuring timely delivery and smooth operations. You will coordinate schedules, manage documentation, prepare reports, and liaise with internal and external stakeholders.

The ideal candidate has strong MS Office skills, excellent communication, and the ability to work independently in a fast-paced project environment.

Qualifications

• Strong organisational skills with ability to manage multiple tasks and priorities
• Excellent written and verbal communication for liaising with stakeholders
• Proficiency in Microsoft Office applications (Excel, Word, Outlook)
• Familiarity with project management tools and systems
• Demonstrated ability to maintain accurate records and manage documentation
• High attention to detail and professionalism when handling sensitive information

Responsibilities

• Coordinate project schedules, timelines and milestones to meet deliverables
• Maintain project documentation, records and filing in physical and digital formats
• Schedule meetings, prepare agendas and distribute minutes
• Liaise between project managers, team members and external partners
• Prepare project reports, presentations and correspondence for management
• Support budgeting, purchase orders and expense tracking with finance teams
• Maintain project management systems and databases
• Organise project resources, equipment and facilities
• Assist onboarding and coordination of project team members

Skills

Organisational skills

Communication

MS Office proficiency

Attention to detail

Problem-solving

Independence

Teamwork

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Project management software

Job description

Water Built is seeking a Project Administrator to join our team on a full-time basis at our Burleigh Heads, Queensland office. In this pivotal role, you will provide essential administrative and organisational support to our project teams, ensuring smooth operations and timely delivery of our projects. This position is fundamental to maintaining the efficiency and coordination of our various initiatives, serving as a key point of contact for internal teams and external stakeholders.

What you'll be doing

• Coordinating project schedules, timelines and milestones to ensure all deliverables are met on time
• Maintaining comprehensive project documentation, records and filing systems in both physical and digital formats
• Scheduling meetings, preparing agendas and distributing minutes to project stakeholders
• Liaising between project managers, team members and external partners to facilitate communication and resolve issues
• Preparing project reports, presentations and correspondence for management review
• Managing project budgets, purchase orders and expense tracking in collaboration with finance teams
• Maintaining and updating project management systems and databases
• Organising project resources, equipment and facilities as required
• Supporting the onboarding and coordination of project team members

What we're looking for

• Proven experience as a Project Administrator or in a similar administrative support role within a project-based environment
• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills for liaising with diverse stakeholders
• Proficiency in Microsoft Office applications, particularly Excel, Word and Outlook
• Familiarity with project management software and tools
• Demonstrated ability to maintain accurate records and manage complex documentation
• Attention to detail and commitment to producing high-quality work
• Proactive problem-solving approach and ability to work independently as well as within a team
• High level of discretion and professionalism when handling sensitive information
• Desirable: Experience within the construction, engineering or water industry sectors

What we offer

At Water Built, we believe in creating a supportive and inclusive workplace where our team members can thrive. We offer competitive remuneration, opportunities for professional development and training, and a collaborative working environment. We are committed to maintaining a healthy work-life balance and provide a range of benefits to support the wellbeing of our employees. We encourage flexible work arrangements where possible and foster a culture of teamwork and mutual respect. Joining Water Built means becoming part of an organisation that values integrity, innovation and excellence in everything we do.

About us

Water Built is a dynamic and growing organisation dedicated to delivering high-quality water infrastructure and built environment solutions. Our commitment to excellence, innovation and sustainability drives everything we do. We work on diverse projects that make a meaningful impact on communities and the environment. With a team of dedicated professionals, we pride ourselves on our collaborative culture, technical expertise and customer-focused approach. At Water Built, we believe that our people are our greatest asset, and we are committed to fostering an environment where every team member can grow, contribute and succeed.

Ready to join our team?