Project Administrator

Brisbane, Queensland, Australia South Brisbane, Queensland, Australia; City of Brisbane; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Career advancement

Work Life Balance

Holistic wellness programs

Accessible leadership

Job summary

Ausenco in Brisbane is seeking a Project Administrator to support project delivery across a diverse portfolio, working closely with Project Managers, Project Controls and Finance teams. You will handle cost tracking, setup, reporting and travel coordination in a structured, audit-ready environment.

You will assist in the preparation of work orders, cost tracking, and financial coordination, ensuring data accuracy and timely information flow across stakeholders.

Qualifications

• Previous experience in administrative or project support roles.
• Exposure to project cost management and financial administration.
• Understanding of project financial fundamentals including budgets and forecasting.
• Proficiency in Microsoft Excel, Word and PowerPoint.

Responsibilities

• Provide administrative and project support with focus on cost tracking.
• Assist in preparation and processing of work orders, purchase orders and variations.
• Support project setup including codes, cost structures and baselines.
• Maintain cost trackers and forecasting inputs for accuracy.
• Assist with monitoring performance and variance analysis.
• Support weekly/monthly reporting and project status summaries.
• Ensure documentation is audit-ready and managed properly.
• Coordinate data consolidation for internal and client deliverables.
• Liaise with project managers, cost controllers, and finance teams for timely information flow.
• Provide general project administration and coordinate travel arrangements.

Skills

Administrative support

Project coordination

Advanced Microsoft Excel

Data accuracy

Education

None specified

Tools

Oracle System

EcoSys

Job description

Ausenco is a fast-growing company with big ideas. We redefine what's possible in some of the world's most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 21 offices in 9 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

Our team is growing, and we are seeking a Project Administrator to join our Brisbane office.

This is an excellent opportunity for an organised and detail-oriented professional looking to build their career within a global engineering and project delivery organisation. Working closely with Project Managers, Project Controls and Finance teams, you will play an important role in supporting project administration, cost tracking, reporting and financial coordination across a diverse portfolio of projects.

About the role

As a Project Administrator, you will:

• Provide administrative and project support with a strong focus on cost tracking and financial coordination across projects.
• Assist in the preparation, validation and processing of work orders, purchase orders and contract variations, ensuring alignment with project budgets and approvals.
• Support project setup activities, including financial and system setup such as project codes, cost structures and baseline inputs.
• Maintain and update cost trackers and forecasting inputs, ensuring data accuracy and consistency across internal systems.
• Assist Project Managers and Project Controls teams with monitoring project performance, including actual versus forecast analysis and variance tracking.
• Support weekly and monthly reporting cycles, contributing to financial summaries, project status reports and performance metrics.
• Follow document management and workflow processes, ensuring project and financial documentation is maintained accurately and is audit-ready.
• Assist with data consolidation and reporting for both internal stakeholders and client deliverables.
• Coordinate with Project Managers, Cost Controllers, Finance and other key stakeholders to ensure timely and accurate information flow.
• Provide general project administration support to assist with the successful delivery of projects
• Organise and coordinate travel and accommodation for team members

About you

To be successful in this role, you will bring:

• Previous experience in an administrative, project support or project coordination role, ideally within an engineering, consulting, construction or project-based environment.
• Exposure to project cost management, financial administration or project controls processes will be highly regarded.
• An understanding of project financial fundamentals, including budgets, forecasting, cost tracking and reporting, or a strong willingness to learn.
• Intermediate to advanced Microsoft Excel, Word, and PowerPoint skills with strong attention to detail and data accuracy.
• Experience using systems such as Oracle, EcoSys or similar project and financial management platforms will be advantageous.
• Excellent organisational skills with the ability to manage multiple tasks and competing priorities.
• Strong communication skills and the ability to build effective working relationships across multidisciplinary teams.
• A proactive, team-focused approach and a commitment to delivering high-quality outcomes.

Why Ausenco?

We support individual growth and aim to allow you to work in a way that plays to your strengths. In addition to a competitive remuneration package, we offer:

• Career advancement – Be supported in your ongoing development with technical training, mentoring programs and frequent networking opportunities.
• Work Life Balance – Enjoy flexible working arrangements, hybrid work options and modern leave policies, including paid parental leave and floating public holiday programs.
• Holistic approach to wellness – Access confidential support services, online health and fitness programs, financial coaching and counselling services.
• Accessible leadership team – Work alongside highly regarded industry leaders who value your contribution and support your growth.

At Ausenco, our people don't settle for the status quo. If you have an entrepreneurial spirit and want to help shape the future of engineering, project delivery and sustainability, we'll help you find your place. This means working with you to develop a unique career path and skillset that matches your ambition.

We're proud of the work we do, and we do it within a culture that is open, honest and collaborative. We have a history of attracting talented people who embrace challenges and deliver innovative solutions for every project, and your voice is an important part of the conversation.

As a global company, we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, background, disability, education and working styles. Our workplaces are built on mutual trust and respect.