Site Administrator

UGL; City Of Kwinana; On-site; AUD 55,000 - 83,000; Full time

Job summary

UGL is seeking an experienced Site Administrator for a 3 to 6 month casual contract in Kwinana. The role is site-based, Monday to Friday, and supports the Project Delivery Team with administration, workforce coordination, cost control and reporting.

The successful candidate will coordinate onboarding, rosters, timesheets and documentation, maintain records, prepare reports and assist with procurement and communications. Strong MS Office and ERP experience are essential.

Qualifications

• Proven experience as Site/Project Administrator or similar role.
• Experience in construction, maintenance, shutdowns or infrastructure projects.
• Strong MS Office skills (Excel/Word).
• Experience with ERP systems (SAP/Oracle/JDE or similar).
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder engagement abilities.
• Ability to manage competing priorities in a deadline-driven environment.

Responsibilities

• Coordinate workforce administration activities including onboarding, rosters, leave management and timesheets.
• Maintain project records to meet company and client requirements.
• Prepare reports and support project management teams.
• Review timesheets, cost allocations and changes for cost tracking.
• Raise purchase requisitions and manage procurement registers.
• Coordinate meetings, prepare minutes and assist with communications.
• Support day-to-day project administration and continuous improvement initiatives.

Skills

Microsoft Office

Excel

Word

ERP systems

Tools

SAP

Oracle

JDE

Job description

About The Role

UGL is seeking an experienced and highly organised Site Administrator to join our team in Kwinana on a 3 to 6month casual contract. Working Monday to Friday in a site-based role, you will provide essential administrative, workforce coordination, cost control, and reporting support to the Project Delivery Team. This is an excellent opportunity for a proactive administrator who enjoys working in a fast-paced project environment and can confidently manage multiple priorities while supporting the successful delivery of project outcomes.

Why Join UGL?

• Immediate start available.
• 3 to 6 month casual contract with potential for extension.
• Monday to Friday roster providing work-life balance.
• Site-based role within a supportive and collaborative project team.
• Opportunity to gain experience across project controls, workforce coordination, procurement, and project reporting.

About UGL

UGL provides engineering, construction and maintenance services across industries including oil and gas, power, renewables, resources, water, defence and telecommunications. Our people are at the heart of everything we do, delivering critical infrastructure and operational excellence across Australia.

Key Responsibilities

• Coordinate workforce administration activities, including onboarding, site rosters, leave management and timesheet processing.
• Maintain project records and documentation to ensure compliance with company and client requirements.
• Prepare reports and provide administrative support to project management teams.
• Review timesheets, cost allocations and project changes to support accurate project cost tracking.
• Raise purchase requisitions, process goods receipting and maintain procurement registers.
• Coordinate meetings, prepare minutes and assist with project communications.
• Support continuous improvement initiatives and day-to-day project administration activities.

About You

• Previous experience in a Project Administrator, Site Administrator or similar project support position.
• Experience working within construction, maintenance, shutdown, turnaround or infrastructure projects.
• Strong Microsoft Office skills, particularly Excel and Word.
• Experience using ERP systems such as SAP, Oracle, JDE or similar.
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder engagement skills.
• The ability to manage competing priorities in a deadline-driven environment.

Diversity & Inclusion

As part of the CIMIC Group, UGL values diversity in backgrounds, experiences and perspectives. We are an Equal Opportunity Employer and encourage applications from women, Aboriginal and Torres Strait Islander peoples, people with disabilities, mature-aged workers and people from culturally diverse backgrounds.

Please note that successful applicants will be required to complete relevant pre-employment checks, which may include reference checks, right-to-work verification, a national criminal history check, anti-money laundering checks, and a pre-employment medical assessment including drug and alcohol screening.

Reference: 269149

Primary Location: Australia-WA-Kwinana

Work Type: Casual