Project Administrator

Ugl; Adelaide; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible roster options

Local weekly allowance for Roxby Downs

Health & wellbeing program

Diversity & inclusion

Career growth opportunities

Job summary

UGL Pty Limited seeks a detail-oriented Project Administrator to support FIFO operations from Adelaide or Roxby Downs.

You will manage LMS, onboarding, mobilisation, and training records, with a focus on compliance, reporting and documentation control across SAP, VIMS and project systems.

Qualifications

• Experience administering LMS systems and maintaining training records.
• Experience coordinating onboarding, mobilisation and site access compliance.
• Knowledge of travel, accommodation and charter logistics.
• Experience managing training schedules and compliance reporting.
• Familiarity with SAP and VIMS for payroll/cost control reporting.
• Strong document control and audit support capabilities.

Responsibilities

• Oversee onboarding, mobilisation and site access processes to ensure readiness.
• Manage travel, accommodation and charter logistics for projects.
• Maintain training records, schedules and competency reporting.
• Support Field Leadership tracking and readiness metrics.
• Produce financial reporting and forecasting for training costs.
• Maintain document control using Aconex, Procore and ProCon.
• Provide internal communications and stakeholder coordination.

Skills

LMS administration

Onboarding coordination

Mobilisation logistics

Site access compliance

Travel logistics

Training records

Documentation control

Cost control

Payroll support

Stakeholder engagement

Tools

SAP

VIMS

Aconex

Procore

ProCon

Job description

Project Administrator - FIFO from Adelaide or Local Roxby Downs Options Available

We are seeking a highly organised and safety-conscious Project Administrator to join our team at Olympic Dam in South Australia. This role is pivotal in supporting the day-to-day administrative operations of our major projects at Olympic Dam, South Australia, with a strong emphasis on compliance, coordination, and stakeholder engagement.

As the Project Administrator, you will manage a broad range of administrative functions, including oversight of workforce onboarding, mobilisation logistics, training record management, and system reporting. You will play a key role in ensuring operational readiness and supporting project delivery through accurate documentation and process control.

This position is suited to a detail-oriented professional with strong administrative capabilities, a proactive approach to problem-solving.

To be considered for a role the following skills and experience would be preferred:

• Administration of LMS systems and training records.

• Coordination of onboarding, mobilisation, and site access compliance.

• Management of travel, accommodation, and charter logistics.

• Oversight of training schedules, competency records, and compliance reporting.

• Support for Field Leadership tracking and readiness metrics.

• Payroll, purchasing, and cost control support via SAP and VIMS.

• Financial reporting and training cost forecasting.

• Internal communication and stakeholder coordination.

• Participation in planning, shutdown, and mobilisation activities.

• Document control and reporting using Aconex, Procore, and ProCon.

• Procedure and documentation support and review.

• Audit support for training and competency assurance.

• General administrative duties including expense and access management.

What we offer

• Flexible Local and FIFO Roster Options

• Weekly Local Allowance for Local (Roxby Downs) Employees

• Diverse opportunities to grow, back yourself and achieve

• The chance to join a 6,000+ strong organisation owned by the CIMIC Group, one of the world's leading international contractors

• Competitive group remuneration and benefits including; health and wellbeing program with company-funded salary continuance insurance, flexible work arrangements - have a chat to us around how this can work for you

• A culture that values diversity and innovation, evolving with market changes and new technologies

Competitive group remuneration and benefits including

• Incentive opportunity

• Health and wellbeing program with company-funded salary continuance insurance

• A culture that values diversity and innovation, evolving with market changes and new technologies

What makes you right for UGL - behaviour/principles

• Genuine concern for safety

• Capacity to flourish in a high-performance environment

• An innovative mindset and a willingness to challenge the norm

• A belief that success and value are driven by real teams where everyone has a role to play

About Us

UGL Pty Limited is a diversified services company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions for diverse industries, utilising world leading, sustainable and innovative technologies. We partner with some of the world’s largest blue-chip companies and government agencies, private enterprise and public institutions.

UGL is a member of the CIMIC Group, one of the world’s leading international contractors and the world’s largest contract miner. By joining UGL, you will have the opportunity to work with an industry leader, gain invaluable experience and have the support to strive for more in your career.

Diversity and Inclusion is a priority at UGL, so we welcome applications from all backgrounds regardless of gender, age, disability or ethnicity. Women, Aboriginal and Torres Strait Islanders and people with a multicultural background are strongly encouraged to apply.

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