Project Administrator

Zenith Energy; City Of Kalgoorlie-Boulder; On-site; AUD 75,000 - 110,000; Full time

Benefits offered by this job

Discretionary bonus

Parental leave (8 weeks)

Novated leasing

Employee referral bonus

Study support

Employee Assistance Program

Job summary

Zenith Energy is seeking a proactive Project Administrator to join our Projects team in Western Australia on a FIFO 2:1 roster supporting the KCGM project in Kalgoorlie. The role focuses on project administration, documentation, procurement support and reporting to keep activities on track.

You will coordinate with the Construction Manager, procurement and accounting teams, manage dockets, assist with HSE reporting and maintain accurate project records in a fast-moving, site-based environment.

Qualifications

• Experience providing administration support within a project environment.
• Strong time management and organisational skills.
• Excellent written and verbal communication skills.
• Confidence using Microsoft Office, including Word, Excel and PowerPoint.
• The ability to work under pressure and meet deadlines.
• A current manual C Class Driver’s Licence.
• Ability to obtain a National Police Clearance and medical clearance.

Responsibilities

• Processing site delivery dockets and assisting with procurement requirements.
• Supporting materials and equipment procurement.
• Liaising with Accounts and Procurement to support project activity.
• Assisting with HSE audits and processing required reports.
• Coordinating with the mobilisation team regarding flights and site access.
• Maintaining accurate project records, data entry and filing systems.
• Scheduling meetings, preparing agendas and taking minutes.
• Preparing, formatting and maintaining project documentation, reports and correspondence.

Skills

Project administration

Time management

Communication

MS Office

Pressure management

Driver's licence

Police clearance readiness

Tools

Pronto ERP

Job description

Introduction: Zenith Energy is a market-leading independent power producer that builds, owns and operates power stations across Western Australia and the Northern Territory in remote locations. We deliver reliable power solutions for remote and off-grid operations, integrating thermal generation, solar, wind and battery energy storage systems. Description: Zenith Energy is seeking a proactive Project Administrator to join our Projects team and support the delivery of our major KCGM project in Kalgoorlie on a FIFO 2:1 roster.

This role will suit someone who is highly organised, confident working across multiple teams, and comfortable supporting fast-moving project activity in a site-based environment. You will work closely with the Construction Manager, Project team, Procurement, Accounts, HSE and mobilisation teams to help keep project administration, documentation, procurement support and reporting on track.

About The Role

As Project Administrator, you will provide day-to-day administrative and coordination support across project activities, including:

• Processing site delivery dockets and assisting with procurement requirements
• Supporting materials and equipment procurement
• Liaising with Accounts and Procurement to support project activity
• Assisting with HSE audits and processing required reports
• Coordinating with the mobilisation team regarding flights and site access
• Maintaining accurate project records, data entry and filing systems
• Scheduling meetings, preparing agendas and taking minutes
• Preparing, formatting and maintaining project documentation, reports and correspondence

About You

You will bring previous experience in a similar Project Administrator or site administration role, with strong attention to detail and the ability to manage competing priorities in a busy project environment.

To be successful, you will have:

• Experience providing administration support within a project environment
• Strong time management and organisational skills
• Excellent written and verbal communication skills
• Confidence using Microsoft Office, including Word, Excel and PowerPoint
• The ability to work under pressure and meet deadlines
• A current manual C Class Driver’s Licence
• Ability to obtain a National Police Clearance and medical clearance

Previous FIFO experience, mine site access knowledge, procurement system experience, Pronto ERP knowledge and exposure to HSE or audit reporting will be highly regarded.

Why Zenith Energy?

Zenith Energy is an independent power producer delivering reliable energy solutions across Australia, including remote and hybrid power systems for some of the country’s leading resources projects. This is an opportunity to join a growing project team, contribute to the successful delivery of critical energy infrastructure, and be part of a company that values safety, performance, accountability, reliability and knowledge.

What We Offer

• Permanent full-time employment.
• Competitive salary with annual remuneration reviews.
• Discretionary bonus scheme.
• Up to 8 weeks paid parental leave.
• Novated leasing options.
• $4,000 employee referral bonus.
• Study Support Program and ongoing career development.
• Free Employee Assistance Program for you and your family.
• Opportunities to grow within a rapidly expanding business.

Zenith Energy is committed to creating an inclusive workplace and welcomes applications from Aboriginal and Torres Strait Islander peoples, LGBTQIA+ people, people with disabilities, and people from culturally and linguistically diverse backgrounds.

If you require any adjustments throughout the recruitment process, please contact [e-mail].

Zenith Energy is a WORK180 Endorsed Employer