Project Support Officer - Gladstone

Zinfra PTY Ltd.; Gladstone Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

21:7 roster

20% uplift on roster hours

Job summary

Zinfra PTY Ltd. is seeking a highly organised Project Support Officer for our Gladstone office. You will support the Project Delivery team with administrative duties, procurement tasks and coordination to keep projects on track.

In this role you’ll coordinate travel, meetings and documentation, maintain compliance records, and assist with invoicing and SAP processes. You’ll work closely with site teams and subcontractors to ensure clear information flow and timely actions.

Qualifications

• Experience in Project Support or Project Administration roles.
• Excellent written and verbal communication.

Responsibilities

• Coordinate project administration and day-to-day team support.
• Organise travel, deliveries, site amenities and office resources.
• Prepare meeting agendas, take minutes and follow up actions.
• Maintain project documentation, compliance records and registers.
• Assist with procurement, invoicing and SAP administration.
• Support project reporting and document management.
• Coordinate communications across project teams and stakeholders.
• Help maintain organised project records and systems.
• Collaborate with subcontractors and internal teams to ensure smooth information flow.

Skills

Project coordination

Communication

Organisation

Team collaboration

Tools

SAP

Microsoft Office

Job description

Project Support Officer – Gladstone QLD - 21:7 roster

Who We Are

Zinfra is a leading partner in the design, build, operation and maintenance of Australia’s energy and utilities infrastructure. Delivering an annual portfolio of more than $1.2 billion, our work helps keep energy flowing safely and reliably to communities across Australia while supporting the nation’s energy transition.

With a workforce of more than 2,800 people, we deliver complex infrastructure, asset management and field services across Australia’s east coast. Our people draw on deep industry experience, an unwavering commitment to safety, and practical innovation to deliver the right outcomes for our clients and communities.

We're looking for a highly organised and supportive Project Support Officer who enjoys helping others succeed, creating structure, and building strong working relationships. If you're someone who takes pride in keeping projects running smoothly, enjoys variety in your day, and thrives in a collaborative environment, we'd love to hear from you.

About the Role

As a Project Support Officer, you'll become an integral member of our Project Delivery team, providing administrative, procurement and coordination support that enables our Project Managers and site teams to deliver outstanding outcomes.

This is a role for someone who enjoys bringing people together, coordinating multiple activities, solving problems, and ensuring every detail is taken care of.

What You’ll Be Doing

You’ll support our project teams by:

• Coordinating project administration and day-to-day team support.
• Organising travel, deliveries, site amenities and office resources.
• Preparing meeting agendas, taking minutes and following up actions.
• Maintaining project documentation, compliance records and registers.
• Assisting with procurement, invoicing and SAP administration.
• Supporting project reporting and document management.
• Coordinating communications across project teams and stakeholders.
• Helping maintain organised project records and systems.
• Working closely with subcontractors and internal teams to ensure information flows smoothly.
• Providing thoughtful support that helps projects stay organised and compliant.

About You

You're someone who enjoys helping others and takes pride in producing high-quality work. You naturally build positive relationships, communicate with confidence and enjoy finding practical solutions.

You'll also bring:

• Previous experience in a Project Support, Project Administration or similar coordination role.
• Experience using SAP and Microsoft Office.
• Strong organisational and planning skills.
• Excellent written and verbal communication.
• A collaborative approach and willingness to support others.
• Great attention to detail and a proactive mindset.
• The ability to manage changing priorities while remaining calm and organised.
• Confidence working both independently and as part of a supportive team.

This position is working on a 21:7 roster working from our Gladstone Office (home each night)with a 20 % uplift allowance to accommodate the working rostered hours.

This is a 24-month fixed term contract

We champion and value diversity in life and work experiences, because broader perspectives strengthen our problem solving, decision making and ability to innovate.

Recruitment Process

During the recruitment process, you may be required to undertake pre-employment checks, including a pre-employment medical, reference checks and a national police check.

Notice to Third Parties

Zinfra does not accept unsolicited resumes, or liability associated with fees or costs, from recruitment agencies, search firms or other third parties. Interested candidates are welcome to submit their application independently.