Project Administrator | FIFO from Perth

Seymour Whyte; City Of Kalgoorlie-Boulder; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Bonus programs

Salary continuance insurance

Parental leave

Purchased leave

EV novated leasing

Health insurance discounts

Wellbeing discounts

Shopping discounts

Job summary

Seymour Whyte is seeking a detail-oriented Project Administrator based in Kalgoorlie to support FIFO travel, rosters and general project administration. You’ll work with site, commercial and operations teams to keep admin running smoothly.

Responsibilities include coordinating FIFO travel and rosters, onboarding and security clearances, assisting with purchasing, job costing and invoicing, and maintaining project records. Strong data entry, attention to detail and multi-tasking are essential.

Qualifications

• Previous experience in a project administration, or similar role.
• Experience managing FIFO travel, accommodation and workforce logistics.
• Exposure to job costing, purchasing or accounts administration, preferably within construction or a related industry.
• Strong Microsoft Office skills.
• Excellent attention to detail and accurate data entry skills.
• The ability to manage competing priorities and meet deadlines.
• A positive, team-focused attitude and strong communication skills.
• A current driver's licence.

Responsibilities

• Coordinating FIFO travel, accommodation and roster movements.
• Managing site onboarding, inductions and security access requirements.
• Supporting purchasing, job costing and invoice processing activities.
• Maintaining project registers, records and documentation.
• Assisting with reports, meeting minutes and project correspondence.
• Supporting the project team with commercial administration and cost control activities.
• Helping to coordinate site meetings, events and logistics.

Skills

FIFO travel management

MS Office skills

Attention to detail

Data entry

Prioritisation

Communication skills

Driver's licence

Job description

Due to a recent project win, we are seeking a detail-oriented Project Administrator who has experience in FIFO management, employee rosters, travel arrangements and general project administration.

There has never been a better time to join Seymour Whyte, with the agility of a Tier 2, the expertise of a Tier 1, and the enhanced resources of VINCI, our employees get the best of three worlds. We’re growing and we want you to be part of our story.

Based at Kalgoorlie, this is a role for someone who enjoys variety, thrives in a fast-paced environment and takes pride in keeping things running behind the scenes. From coordinating travel and accommodation to supporting project controls, commercial administration and day-to-day site operations, you'll play a key role in helping our project teams succeed.

About the opportunity

As the Project Administrator, you'll be the go-to person for a wide range of site support activities, including:

• Coordinating FIFO travel, accommodation and roster movements
• Managing site onboarding, inductions and security access requirements
• Supporting purchasing, job costing and invoice processing activities
• Maintaining project registers, records and documentation
• Assisting with reports, meeting minutes and project correspondence
• Supporting the project team with commercial administration and cost control activities
• Helping to coordinate site meetings, events and logistics

No two days will be the same, and you'll work closely with operational and commercial teams to ensure the site continues to operate efficiently.

About you:

• Previous experience in a project administration, or similar role
• Experience managing FIFO travel, accommodation and workforce logistics
• Exposure to job costing, purchasing or accounts administration, preferably within construction or a related industry
• Strong Microsoft Office skills
• Excellent attention to detail and accurate data entry skills
• The ability to manage competing priorities and meet deadlines
• A positive, team-focused attitude and strong communication skills
• A current driver's licence

Seymour Whyte benefits:

• Generous bonus programs linked to individual and business performance
• Salary continuance insurance provided to eligible employees
• Generous parental leave supported by the Parental Support Toolkit
• Purchased leave (up to four weeks) for flexibility across life commitments
• Vehicle salary sacrifice and EV novated leasing options
• Corporate health insurance discounts and EAP mental health support
• Fitness & wellbeing discounts through WHEREFIT (gym, meal plans, fitness brands)
• Shopping and lifestyle discounts via Flare and CommBank Workplace Banking

We are a successful civil contracting business who has been operating in Australia for over 35 years. At Seymour Whyte, we're proud to be part of the VINCI Group, a global leader in concessions, energy and construction. Our people are at the heart of everything we do, and we foster a culture built on safety, collaboration, accountability and innovation

As a progressive, leading civil engineering firm built on the strong foundations of our unique history, we engage, enable and empower our people to be better. With you, we are altogether stronger, in building the future we want.

When you join us, you'll become part of a supportive team where your contribution is valued and your development is encouraged.

Many of our projects are located in regional areas, therefore all applicants must hold a current Driver’s Licence and have their own transport.

Seymour Whyte is an Equal Opportunity Employer, and we encourage applications from candidates with diverse backgrounds, including veterans.

Our commitment to an equitable construction industry extends to an inclusive culture that embraces our differences and gives everyone the opportunity to grow and be equally valued. We're unified in our direction toward having a workplace that is balanced and fair for all.

Reference code: 494982