Site Administrator

Ora Banda Mining Ltd; Western Australia; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Employee share scheme

Professional development

5 weeks annual leave for site-based em

Quarterly bonus program for site-based

Gender neutral paid parental leave

Discounted health insurance

Salary sacrificing - novated lease / 0

Job summary

Ora Banda Mining is seeking a Site Administrator to support its growing mining operations in Western Australia. You will manage site entry, travel, accommodation, and filing systems while coordinating with site management and contractors.

Ideal candidates have 2+ years’ site admin experience in mining, strong IT and MS Office skills, and a careful, highly organised approach to confidentiality and reporting. WA driver's licence and First Aid certification are preferred.

Qualifications

• 2+ years’ site admin experience in mining or related industry.
• Proficient in Microsoft Office and general IT skills.
• Knowledge of flight and roster management software.
• Accounting software experience.
• High attention to detail and confidentiality.

Responsibilities

• Manage site entry requests and accommodation requirements.
• Prepare and distribute site specific correspondence and reports.
• Maintain site filing systems and registers (electronic and hard copy).
• Coordinate and schedule travel to site (flights, accommodation, buses, vehicles).
• Provide admin support to Site Management and senior personnel.
• Maintain and implement administrative policies and procedures.

Skills

Site administration

Microsoft Office

Flight & roster software

Accounting software

Confidentiality

Organisation

Communication

Customer service

Driver's licence

First Aid

Business Administration

INX Software

Pronto

Mobilisation / demobilisation

Contractor relations

Education

Provide First Aid certificate

Business Administration certificate

Tools

INX Software

Pronto accounting

Flight management software

Job description

Ora Banda Mining is entering its next exciting chapter in growth. Help build Australia’s next 300 koz gold producer and join us on our DRIVE to 300!
We’ve always challenged ourselves to think bigger and right now we are preparing to double gold production over the next three years, constructing a brand-new processing plant, opening a new UG mine, and investing in massive exploration programs!
As our key growth projects get underway, we want more ‘ore-some’ people to make it happen. We know that our unparallelled success has been driven by our people who lean into a challenge and turn ambition into results.
Just like our operations, we invest heavily in our people creating an exceptional environment where everyone can thrive. Do you have a winning mindset, are you excited by growth and want to embrace this once-in-a-career opportunity?
Accept the challenge, join Ora Banda Mining.

The role

Applications are sought for the position of Site Administrator.
The responsibilities of this role will be:

• Manage site entry requests and accommodation requirements.
• Prepare and distribute site specific correspondence.
• Prepare various reports and minutes of meetings for distribution.
• Maintain site work rosters including processing travel amendments and leave forms.
• Maintain the site filing systems and registers both electronic and hard copy.
• Maintain local office facilities, services, and supplies.
• Raise purchase requisitions, obtain quotes, and receipt as required in accordance with company requirements.
• Provide general administrative support and project-based duties to Site Management and senior company personnel as required.
• Maintain and implement appropriate administrative policies and procedures.
• Maintain systems for transportation, accommodation, and vehicle hire bookings.
• Ensure that all personnel meet site entry requirements and are mobilised and demobilised in accordance with company policy.
• Coordinate and schedule travel to site, including flights, accommodation, buses and vehicles.
• Administration of inductions, forms, PPE, and supplies for new starters.
• Provide a point of contact for mobilisation / demobilisation enquiries for site personnel.
• Maintain effective working relationship with the village services provider.
• Liaise with contractors’ site administrators to facilitate site entry, travel, and accommodation bookings.
• Liaise with village services contractor to ensure that the management of the village, cleaning and catering is maintained at standard acceptable to the company.
• Maintain effective working relationship with local community and suppliers.
• Maintain effective working relationship with the charter company and company travel provider.

About you

To be considered for the role, you will have the following qualifications, skills and experience:

• 2+ years’ relevant experience working as a Site Administrator in mining or a related industry.
• Advanced computer skills, including Microsoft Office.
• Knowledge of flight and roster management software.
• Accounting software experience.
• Excellent attention to detail.
• Ability to maintain a high degree of confidentiality and discretion.
• Highly organised, with the proven ability to maintain multiple priorities simultaneously.
• Good interpersonal and communication skills - including written and verbal.
• An excellent approach to customer service.
• Current WA manual driver’s licence.
• Certificate: Provide First Aid, or equivalent (desirable).
• Certificate: Business Administration, or equivalent (desirable).
• INX Software experience (desirable).
• Pronto accounting experience (desirable).
• Previous experience managing personnel mobilisation / demobilisation(desirable).
• Previous experience developing and maintaining contractor and supplier relationships (desirable).

YOUR MOTIVATION

Our mantra is ‘ore-some rocks, awesome people’, and with that comes a fantastic culture. We may be growing but we still retain our one team feel! If the opportunity to be part of an ambitious project with huge potential excites you,

Employee Benefits

• Employee share scheme
• Professional development
• 5 weeks annual leave for site-based employees
• Quarterly bonus program for site-based employees
• Gender neutral paid parental leave
• Discounted health insurance
• Salary sacrificing - novated lease / FIFO parking

Recruitment process

The process will include a pre-employment medical, drug and alcohol screening, criminal history check, review of qualifications and proof of right to work in Australia.
Ora Banda is an equal opportunity employer and strongly encourages suitably qualified people from diverse backgrounds to apply.
Shortlisting and recruitment for this role will commence immediately.

Next steps

Further information about Ora Banda Mining is available on the Company’s websitewww.orabandamining.com.au