Project Administration Specialist — Drive Coordination & Delivery

Next Power; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Next Power is seeking a detail-oriented Project Administrator to support planning, coordination, and delivery of projects in our Brisbane area. You will assist project managers, maintain schedules, track progress, and ensure documentation accuracy throughout the project lifecycle.

The role emphasizes organized, proactive individuals who can handle multiple tasks, coordinate with clients and vendors, and contribute to process improvements in a fast-paced energy sector environment.

Qualifications

• Experience in project administration, office administration, or related roles.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional handling of confidential information.

Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Maintain project schedules, plans, trackers, and documentation.
• Coordinate meetings, prepare agendas, record minutes, and follow up on actions.
• Track milestones, deadlines, risks, issues, and deliverables.
• Prepare reports, presentations, status updates, and project correspondence.
• Manage project files, records, contracts, and approvals per procedures.
• Assist with budget tracking, purchase orders, invoices, and expense reporting.
• Coordinate communication between internal teams, clients, vendors, and stakeholders.
• Support project onboarding, resource coordination, and status reporting.
• Identify administrative issues or delays and elevate them promptly.
• Contribute to process improvements to enhance efficiency.

Skills

Organizational skills

Time management

Written & verbal communication

Attention to detail

Independent & collaborative

Education

Certificate in Business Administration or Project Management

Tools

Microsoft Office

Microsoft Project

Jira

Document Management Systems

Job description

Next Power is seeking a detail-oriented Project Administrator to support planning, coordination, and delivery of projects in our Brisbane area. You will assist project managers, maintain schedules, track progress, and ensure documentation accuracy throughout the project lifecycle.

The role emphasizes organized, proactive individuals who can handle multiple tasks, coordinate with clients and vendors, and contribute to process improvements in a fast-paced energy sector environment.