Project Administration & Operations Specialist

Ferrovial Services Australia; Sydney; Vor Ort; AUD 70.000 - 90.000; Vollzeit

Zusammenfassung

Webber, a Ferrovial company, invites applications for an Office Administrator with payroll support to join our Australian team. You will manage onboarding, payroll setup, benefit enrollment and data entry to keep project administration running smoothly.

Ideal candidates have 3–5 years in office roles, strong MS Office and SAP familiarity, and excellent written and spoken communication. Join a collaborative, safety‑minded environment in Sydney.

Qualifikationen

• HS Diploma or GED is required.
• 3–5 years in office administration or customer relations.
• Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Driver’s license with a good driving record.
• Strong communication and interpersonal skills.
• Ability to identify inefficient practices and improve processes.
• SAP experience strongly preferred.

Aufgaben

• Handle onboarding, payroll setup, benefits enrollment, and new hire data entry.
• Process employee actions: transfers, vacations, promotions, merit and pay changes.
• Answer phones, greet visitors, manage mail and information routing.
• Schedule meetings and arrange travel for project teams.
• Prepare monthly reports, including payroll and SAP reports.
• Enter payroll hours and project activity data accurately.
• Maintain confidential employee files and licenses.
• Procure supplies, manage equipment, vendor contracts and claims.
• Administer accounts payable/receivable and vendor invoicing.
• Assist fleet management with data entry and invoice review.
• Dispatch staff to incidents and coordinate safety compliance.
• Support project administration and maintain contract requirements.

Kenntnisse

Attention to detail

Organizational skills

Communication (verbal and written)

Problem solving

Multi-tasking

Flexibility / willingness to work

Ausbildung

HS Diploma or GED

Tools

MS Office

SAP

Jobbeschreibung

Webber, a Ferrovial company, invites applications for an Office Administrator with payroll support to join our Australian team. You will manage onboarding, payroll setup, benefit enrollment and data entry to keep project administration running smoothly.

Ideal candidates have 3–5 years in office roles, strong MS Office and SAP familiarity, and excellent written and spoken communication. Join a collaborative, safety‑minded environment in Sydney.