Contracts Administrator

Douglas Shire Council; Douglas Shire; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

12% superannuation

Up to 5 weeks annual leave

3 weeks personal leave

Salary sacrificing options

Employee Assistance Program

Health and wellbeing initiatives

Training and development opportunities

Active social club

Job summary

Douglas Shire Council is seeking a Contract Administrator to provide professional contract administration services that support procurement and contract management practices. The role ensures contractual compliance, governance, and accurate financial records while contributing to efficient project delivery.

The ideal candidate will have strong experience in accounting or contract management within local government, plus knowledge of procurement processes and AS4000-1997.

Qualifications

• Experience in accounting or contract management within local government.
• Knowledge of procurement processes and contract legislation.
• Proficiency in MS Word, Outlook, Excel.
• Ability to work with minimal supervision and meet timeframes.

Responsibilities

• Provide professional contract administration services.
• Ensure contractual compliance and governance.
• Maintain accurate financial and contract records.
• Support efficient delivery of projects and services.

Skills

Driver's Licence

Accounting experience

Contract management

Procurement processes

MS Word

Excel

CRM system

GIS system

AS4000-1997

Reporting skills

Team collaboration

Tools

Authority

InfoXpert

Customer Request Management System (CRM)

GIS system

Job description

The Contract Administrator provides professional contract administration services that support effective procurement and contract management practices. The position ensures contractual compliance, strong governance, and accurate financial and contract records, while contributing to the efficient delivery of organisational projects and operational services.

Position Objectives

Full position details, including required qualifications and key responsibilities and duties for the role are outlined in the attached position description.

About You

Our ideal candidate will have:

• Current QueenslandDriver's Licence.
• High levelaccounting or contract management experience in a small to mediummulti-function organisation or Local Government environment.
• Understandingof procurement processes and contracts and contract legislation.
• Demonstrated proficiencyin the use of computer software including Microsoft Word, Outlook, Excel andthe ability to be rapidly proficient in councils program suite includingAuthority, InfoXpert, Customer Request Management System (CRM), GIS system.
• Ability to workwith minimal supervision and apply time management practices to ensure requiredtimeframes are adhered to.
• Well-developedreporting and analytical skills to produce reports to a high standard.
• Anunderstanding of AS4000-1997 General Conditions of contract.
• Demonstrated abilityto apply process review and improvement methods.
• Attention todetail.
• Well-developedcommunication and interpersonal skills with the ability to interact and buildrelationships with a broad range of internal and external stakeholders.
• Demonstratedexperience in the provision of quality service to internal and externalcustomers.
• High level ofproblem-solving skills.
• Soundsinterpersonal, communication and written skills.
• Demonstratedcommitment to being a team member that supports, motivates and participates inteam discussions to achieve Department and corporate goals.

What we can offer you

• A competitive remuneration salary with 12% superannuation.
• Up to 5 weeks annual leave per annum with 17.5% leave loading.
• Up to 3 weeks personal leave per annum.
• Nominal 72.50hours, nine (9) day fortnight roster.
• May be eligible for salary sacrificing options.
• Employee Assistance Program.
• Employee health and wellbeing initiatives.
• Ongoing training and development opportunities.
• Active social club.

Pre-Employment Assessment

Following the selection of the preferred candidate, Council will require a number of further checks including reference checks, police history / criminal history checks, medical assessment and drug and alcohol test.

To apply you must be a Permanent resident of Australia, Australian Citizen, New Zealand Citizen or hold the appropriate visa to work in Australia.

Privacy Information

Douglas Shire Council is collecting your personal information in accordance with the Information Privacy Act for the purpose of assessing your skills and experience against the position requirements. The information you provide in your application will only be used by authorised Council Officers, including People and Culture and the relevant selection panel members. Your information will not be given to any other person or agency unless you have given us permission, or we are required by law.