Project Admin - Shopfitting & Construction, Path to PM

HR Staff n' Stuff; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Training and progression to PM/ESTIMAP

Permanent long-term position

Fantastic culture

Job summary

HR Staff n' Stuff is a Melbourne-based shopfitting and construction company with over 50 years of experience. We’re seeking a superstar admin person to support two Project Managers with all ongoing administration tasks, documentation, and coordination across projects.

You will maintain records, process orders and invoices, coordinate permits and site compliance, arrange travel, and provide proactive admin support to the PMs. A pathway to Project Manager or Estimator can develop over time.

Qualifications

• Experience in projects administration or contracts administration.
• Understanding of construction/fit-out industry.
• Proficient with Microsoft Office; exposure to MS Project preferred.
• Ability to read drawings and architectural plans.

Responsibilities

• Maintain accurate project records, docs and filing systems.
• Distribute project docs to stakeholders.
• Process purchase orders, invoices, claims and variations.
• Coordinate permits, inductions, site certificates and compliance.
• Arrange material orders, site deliveries and project logistics.
• Maintain contractor, supplier and subcontractor records/databases.
• Organise travel, accommodation and onboarding.
• Provide admin support to project managers.

Skills

Microsoft Office

Time management

Attention to detail

Proactive problem solving

Reading drawings/architectural plans

Tools

Microsoft Project

Job description

HR Staff n' Stuff is a Melbourne-based shopfitting and construction company with over 50 years of experience. We’re seeking a superstar admin person to support two Project Managers with all ongoing administration tasks, documentation, and coordination across projects.

You will maintain records, process orders and invoices, coordinate permits and site compliance, arrange travel, and provide proactive admin support to the PMs. A pathway to Project Manager or Estimator can develop over time.