Project Admin & Documentation Coordinator

SIMPEC; Perth; On-site; AUD 65,000 - 90,000; Full time

Job summary

SIMPEC is seeking a Project Admin to support an early works project in West Perth. The role covers timesheet entry, reporting, accounts, HSE administration, document control and other project admin tasks, with duties including file management and site documentation.

You will bring 3–5 years of admin experience, strong timekeeping and MS Office skills, and the ability to work both in a team and independently on site.

Qualifications

• 3–5 years industry experience in a similar admin role.
• Experience with timekeeping, accounts and document control.
• Strong written and verbal communication skills.
• Proficiency with document management systems (InEight preferred) and MS Office.

Responsibilities

• Set up and monitor weekly team timesheet submissions.
• Prepare and maintain man-hour reports.
• Distribute PM charge-out hours for approval.
• Assist with formatting and compiling project documentation.
• Distribute incoming transmittals to the project team.
• Save project documents and maintain document registers.
• Process and reconcile company credit/fuel card expenses.
• Maintain plant/equipment and goods receival registers.
• Research suppliers and obtain quotations for site needs.
• Raise Site Material Requests for POs.
• Manage Stationery/Consumables/PPE for site team.

Skills

Timekeeping

Accounts

Document control

Communication

MS Office

SharePoint

Excel

InEight

Tools

SharePoint

Excel

InEight

Job description

SIMPEC is seeking a Project Admin to support an early works project in West Perth. The role covers timesheet entry, reporting, accounts, HSE administration, document control and other project admin tasks, with duties including file management and site documentation.

You will bring 3–5 years of admin experience, strong timekeeping and MS Office skills, and the ability to work both in a team and independently on site.