Projects Admin / Coordinator

FBF Pty Ltd; Sunshine Coast Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

FBF Pty Ltd is seeking a highly organised Project Administrator / Coordinator to join the team on the Sunshine Coast. You will support project delivery by coordinating schedules, procurement, documentation control, and stakeholder communications from start to finish.

You will work with Project Managers, suppliers and customers to keep operations running smoothly, ensuring milestones are achieved through diligent planning and accurate record keeping.

Qualifications

• Proficiency in Microsoft Excel, data management, reporting and spreadsheet maintenance.
• Strong Microsoft Outlook and Office Suite knowledge with top accuracy.
• Excellent organisational, time management and written/verbal communication skills.
• Construction or Trade exposure is advantageous and ability to learn fast.
• Experience with project documentation, schedules, procurement and cost tracking.

Responsibilities

• Provide project coordination and administrative support to the manufacturing division.
• Manage project documentation, schedules, registers and compliance records.
• Coordinate procurement activities, purchase orders and supplier communications.
• Monitor project and workshop schedules and assist with milestone tracking.
• Prepare project reports, spreadsheets and status updates.
• Maintain project records, documentation and filing systems.
• Liaise with suppliers, customers, subcontractors and internal departments.
• Schedule meetings, record minutes and follow up on actions.
• Support project cost tracking, invoicing and general project administration.
• Ensure accurate and timely communication across all project stakeholders.

Skills

Excel

Outlook

Attention to detail

Organisational skills

Communication

Multitasking

Driver's licence

Tools

Simpro

Job description

Are you an organised and proactive professional who thrives in a fast pace environment?

We are seeking a highly motivated and detail-oriented Project Administrator / Coordinator to join our growing team. This is an exciting opportunity to play a key role in supporting the successful delivery of projects by coordinating schedules, procurement, documentation control, maintaining communication across teams, and ensuring project milestones are achieved.

Working closely with Project Managers, suppliers, customers, and internal stakeholders, you'll be an integral part of ensuring our operations run smoothly from commencement through to completion.

Key Responsibilities

As our Project Coordinator, your day-to-day responsibilities will include:

• Providing project coordination and administrative support to the manufacturing division.
• Managing project documentation, schedules, registers, and compliance records.
• Coordinating procurement activities, purchase orders, and supplier communications.
• Monitoring project and workshop schedules and assisting with milestone tracking.
• Preparing project reports, spreadsheets, and status updates.
• Maintaining project records, documentation, and filing systems.
• Liaising with suppliers, customers, subcontractors, and internal departments.
• Scheduling meetings, recording meeting minutes, and following up on action items.
• Supporting project cost tracking, invoicing, and general project administration.
• Ensuring accurate and timely communication across all project stakeholders.

Skills & Experience

To be successful in this role, you will have:

• Proficiency in Microsoft Excel, including data management, reporting, and spreadsheet maintenance.
• Strong working knowledge of Microsoft Outlook and the Microsoft Office Suite.
• Exceptional attention to detail with a high level of accuracy.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills with the ability to build positive relationships.
• Construction or Trade experience would be advantageous.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Experience using project management or job management software, or keen ability to learn and adapt quickly. (Simpro experience highly regarded).
• A proactive approach to problem-solving and continuous improvement.
• Previous experience in a Project Coordinator, Project Administrator, Construction Administrator, or similar role. (not required by would be advantageous)
• A current Australian Driver's Licence.

What We're Looking For

The ideal candidate will be:

• Highly organised and self-motivated.
• Confident working independently and within a team environment.
• Comfortable managing competing deadlines and priorities.
• Professional, reliable, and team focused.
• Passionate about delivering high-quality work and maintaining accurate project records.

Why Join Us?

• Be part of a supportive and collaborative team.
• Work on a variety of exciting projects.
• Opportunities for professional development and growth.
• Stable, long‑term career opportunity.
• Competitive salary package based on experience.