Project Administrator

SIMPEC; Perth; On-site; AUD 65,000 - 90,000; Full time

Job summary

SIMPEC is seeking a Project Admin to support an early works project in West Perth. The role covers timesheet entry, reporting, accounts, HSE administration, document control and other project admin tasks, with duties including file management and site documentation.

You will bring 3–5 years of admin experience, strong timekeeping and MS Office skills, and the ability to work both in a team and independently on site.

Qualifications

• 3–5 years industry experience in a similar admin role.
• Experience with timekeeping, accounts and document control.
• Strong written and verbal communication skills.
• Proficiency with document management systems (InEight preferred) and MS Office.

Responsibilities

• Set up and monitor weekly team timesheet submissions.
• Prepare and maintain man-hour reports.
• Distribute PM charge-out hours for approval.
• Assist with formatting and compiling project documentation.
• Distribute incoming transmittals to the project team.
• Save project documents and maintain document registers.
• Process and reconcile company credit/fuel card expenses.
• Maintain plant/equipment and goods receival registers.
• Research suppliers and obtain quotations for site needs.
• Raise Site Material Requests for POs.
• Manage Stationery/Consumables/PPE for site team.

Skills

Timekeeping

Accounts

Document control

Communication

MS Office

SharePoint

Excel

InEight

Tools

SharePoint

Excel

InEight

Job description

At SIMPEC, culture is a big deal! Forged on community spirit and mateship. We operate in a candid environment where we value real collaboration and connection with people as people, and not as commodities. We are committed to safety; we celebrate success and have fun along the journey and are genuinely committed to live our values and walk the talk.

We're currently seeking a Project Admin to join our team on an early works project. This will be a diverse role providing administrative support to the project team. You will be responsible for timesheet entry and associated reporting, accounts, HSE administration, document control and other project administrative tasks. This role will be based in West Perth and is an ASAP start.

This is an outstanding opportunity to develop your career with a dynamic and growing company, with a culture to " Be Like No Other".

The Role:

• Set up and monitoring of weekly team timesheet submissions.
• Preparing and maintaining man-hours reports.
• Sending weekly PM charge-out hours for approval.
• Assisting with the formatting and compiling of project documentation.
• Distributing incoming transmittals to the project team.
• Saving project documents and maintaining all document registers.
• Processing and reconciling company credit card and fuel card expenses.
• Maintaining the plant and equipment and goods receival registers
• Researching suppliers and obtaining quotations for site establishment requirements.
• Raising Site Material Requests for purchase orders.
• Looking after Stationary / Consumables / PPE for site-based team

About You:

• 3-5 years industry experience in a similar role
• Demonstrated administration background with previous exposure to timekeeping, accounts, document control.
• Well-developed interpersonal and communication skills (written and verbal) with the ability to build positive working relationships at all levels.
• High level of proficiency and expertise using document management systems (Ineight, desirable) and Microsoft Office Suite (SharePoint and Excel in particular).
• Developed time management skills to effectively manage competing priorities and meeting deadlines.
• Strong leadership skills with the ability to effectively work both within a team and autonomously, be proactive and able to use initiative.

At SIMPEC we recognise that we are strengthened by diversity and pride ourselves on leading positively as an equal opportunity employer. We are committed to continuing to build upon the inclusivity in our workplace and ensuring that collectively, we as a team, are a diverse representation of the communities in which we operate. We recognise that diversity includes gender, age, race, disability status, sexual orientation, neurodiversity, religion, Veterans and defence service and many other aspects of your identity and experience and strongly encourage all to apply.