Senior Project Admin

COMPLETE SITE SERVICES; Perth; On-site; AUD 65,000 - 85,000; Full time

Job summary

COMPLETE SITE SERVICES in Perth, WA is seeking a detail-oriented Document Controller to support project documentation, MDR collation, and staff mobilization to sites. You will manage controlled documents using Aconex and Team Binder, ensuring timely transmission to clients and maintaining strict confidentiality.

The role requires proficiency with document control procedures, attention to detail, and ability to coordinate logistics such as flights and inductions.

Qualifications

• Experience with controlled documents and standard procedures.
• Strong attention to detail and accuracy.
• Ability to manage multiple document streams and deadlines.

Responsibilities

• Implement and oversee document control procedures.
• Collation and submission of MDRs to finalise projects.
• Track and submit drawings and documents to client and internal teams.
• Ensure submissions meet project formats and client specifications.
• Record document flow to and from clients, subcontractors and internal teams.
• Maintain confidentiality and integrity of document management.

Skills

Aconex

Team Binder

Document control

Excel

Tools

Aconex

Team Binder

Job description

Are you enthusiastic about advancing your career and making a significant impact? Look no further - an exciting opportunity awaits you!

About the Role: As a vital member of our dynamic project team, you'll play a crucial role in ensuring the seamless delivery of project documentation, technical queries, handover materials, and MDR collation for our esteemed clients. Additionally, you'll provide essential support for staff mobilization to project sites and offer general project administrative assistance to the team. Attention to detail is paramount in this role. Team Binder experience is an advantage.

About You: You will spearhead the processing of controlled documents through established protocols, ensuring systematic organization and timely transmission to clients. Proficiency in systems such as Aconex and Team binder is essential, or a willingness to quickly adapt to various client-based platforms. Your responsibilities will include:

Implementing and overseeing document control procedures.

Collation and submission on MDR's to finalise projects.

Tracking and submission of drawings and documents to client and internal issue.

Ensuring document submissions adhere to project formats and client specifications.

Recording document flow to and from relevant parties, including clients and subcontractors.

Tracking document versions and locations accurately.

Maintaining confidentiality and integrity in document management.

Managing hot water system rebates.

Compiling and comparing site daily work sheets in Excel, along with subcontractor invoices.

Coordinating logistics such as flights, medicals, and inductions.

Proficiency in updating and maintaining registers.

Booking and coordinating flights, medicals and inductions.

About the Business: Complete Group specializes in manufacturing transportable site accommodation for mining, construction, and government projects. Join our leadership team in a progressive and highly respected business environment characterized by a close-knit atmosphere. Our main office is in Wattleup, with additional depots in the Southwest, Port Hedland, and Sydney, NSW.