Office & Events Administrator

AccountAbility; Sydney; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Excellent employee benefits

Stunning CBD offices

Job summary

AccountAbility in Sydney CBD is seeking an experienced Office & Events Administrator to join a growing team. The role combines office management, executive support, event coordination, stakeholder engagement, and compliance administration, ideal for someone who thrives in a fast-paced environment.

The role offers a collaborative culture, excellent employee benefits, and strong long-term career opportunities in a well-established organisation.

Qualifications

• Experience in Office Administration or Office Management.
• Experience coordinating events and stakeholder meetings.
• Excellent written and verbal communication.
• Attention to detail and handling data/compliance.

Responsibilities

• Manage day-to-day office operations, reception activities, facilities, and supplier relationships.
• Act as the first point of contact for staff, visitors, and external stakeholders.
• Coordinate onboarding activities, workstation setup, building access, and office inductions.
• Provide executive support, including calendar management, meeting coordination, travel bookings, and minute-taking.
• Plan and deliver major events, conferences, board meetings, and stakeholder functions.
• Liaise with venues, caterers, suppliers, speakers, and attendees to ensure successful event delivery.
• Maintain records, databases, compliance information, donor data, and disclosure documentation.
• Support finance administration, including invoicing, expenses, budget tracking, and reporting.
• Identify and implement process improvements to enhance office efficiency and consistency.

Skills

Organisational skills

Stakeholder management

Communication skills

Problem-solving

MS Office proficiency

Tools

Microsoft Office

CRM systems

Job description

• Join a well-established organisation with a collaborative and supportive culture.
• Play a pivotal role in coordinating high-profile events and supporting senior leadership.
• Enjoy excellent employee benefits, stunning CBD offices, and strong long-term career opportunities.

About the Role:

An exciting opportunity has become available for an experienced Office & Events Administrator to join a growing organisation in Sydney CBD. This varied role combines office management, executive support, event coordination, stakeholder engagement, and compliance administration, making it ideal for someone who enjoys being at the centre of a fast-paced and dynamic environment.

Key Responsibilities:

• Manage day-to-day office operations, reception activities, facilities, and supplier relationships.
• Act as the first point of contact for staff, visitors, and external stakeholders.
• Coordinate onboarding activities, workstation setup, building access, and office inductions.
• Provide executive support, including calendar management, meeting coordination, travel bookings, and minute-taking.
• Plan and deliver major events, conferences, board meetings, and stakeholder functions.
• Liaise with venues, caterers, suppliers, speakers, and attendees to ensure successful event delivery.
• Maintain records, databases, compliance information, donor data, and disclosure documentation.
• Support finance administration, including invoicing, expenses, budget tracking, and reporting.
• Identify and implement process improvements to enhance office efficiency and consistency.

About You:

• Previous experience in Office Administration, Office Management, Executive Assistant, Events, or Operations support roles.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Proven experience coordinating events and stakeholder meetings.
• Excellent written and verbal communication skills.
• High attention to detail, particularly when handling data, compliance, and confidential information.
• Proficient across Microsoft Office and business systems/CRMs.
• A proactive and hands-on approach with strong problem-solving abilities.