Procurement Support Admin

Quaker Houghton

Melbourne

On-site

AUD 50,000 - 70,000

Part time

14 days+

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Job summary

A leading manufacturing firm in Melbourne seeks a detail-oriented Procurement Support Administrator to manage purchase orders and data accuracy. This entry-level, temporary role requires strong organizational skills and a willingness to learn. Ideal for candidates with a High School Diploma and 0–2 years of procurement experience. Competitive benefits and a supportive work environment are provided.

Qualifications

0–2 years of experience in procurement or related field required.
Strong time management and multitasking abilities are essential.
Comfortable working with suppliers and cross-functional teams.

Responsibilities

Process and confirm purchase orders for assigned sites.
Ensure timely supplier acknowledgments match order details.
Assist with product setup and updates in JDE ERP.

Skills

Time management

Multitasking

Supplier communication

Cross-functional collaboration

Willingness to learn

Education

High School Diploma or GED

Associate degree or Global Equivalent

Tools

JDE ERP

Job description

About the Company

At Quaker Houghton, we are experts in the development, production and application of industrial process fluids, lubricants and coatings for the manufacturing industry. We have been an integral part in the growth of the world’s largest industrial and manufacturing companies from aerospace and automotive to primary metal and energy. Today, we have a global presence, with our corporate headquarters located in Conshohocken, PA. Quaker Houghton is a global publicly traded company with a unique collaborative culture that supports career growth for its colleagues and offers competitive compensation and benefit programs.

About the Role

Quaker Houghton is seeking a detail-oriented and motivated individual to join our Procurement team! This is an excellent opportunity to kickstart your career and gain hands-on experience supporting purchasing operations and data management across our manufacturing network.

This Temporary role will begin in October 2025.

As a Procurement Support Administrator, you'll be the backbone of day-to-day purchasing activities—ensuring materials arrive on time, coordinating with suppliers and planners, and keeping our ERP system humming with clean, accurate data. You’ll also help maintain our internal data standards and collaborate across departments to support product setup and vendor onboarding.

Responsibilities

Process, confirm, and follow up on purchase orders for assigned sites

Ensure timely supplier acknowledgments match quantity, price, and delivery date

Update purchasing records in JDE ERP and maintain supplier item relationships

Liaise with suppliers, planners, and buyers to support production schedules

Monitor open orders and coordinate rejected/surplus materials

ERP & Data Maintenance

Assist with product setup, updates, and obsoleting items in JDE

Enforce data timelines and collaborate cross-functionally to ensure accuracy

Support vendor creation and documentation of work instructions

Contribute to process improvements and uphold data standards

Qualifications

High School Diploma or GED required; Associate degree preferred, or Global Equivalent required.

0–2 years of experience in procurement, operations, or related field (chemicals, petrochemicals, etc.) or comparable valuable experience from other areas (marketing, sales, etc.)