Procurement and Administration Support Officer

seek.com.au; Coolum Beach; On-site; AUD 45,000 - 65,000; Full time

Job summary

seek.com.au is seeking a Procurement and Administration Support Officer to help keep our Sunshine Coast head office operations running smoothly. You will work with a friendly team, manage complex workloads, and support purchasing, invoicing, stock control, imports, and customer service.

The role emphasizes data accuracy, CRM/portal duties, and autonomous working in a family-owned business with early office hours.

Qualifications

• Must manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills are essential.
• Ability to work autonomously and take direction from management.

Responsibilities

• Handle high-volume purchasing, invoicing, and data entry in MYOB Acumatica.
• Assist with purchasing analysis and supplier communications; track orders and receipting stock.
• Coordinate stock transfers and adjustments with warehouse.
• Arrange freight quotes and check import documentation; track ETA and container deliveries.
• Provide back-up accounts receivable/payable duties and generate invoices and memos.
• Maintain accuracy of customer and inventory data within CRM and systems.
• Identify process improvements to support business goals.

Skills

Complex workload management

Communications

Independence & initiative

Time management

Attention to detail

Tools

MYOB Acumatica

CRM & B2B portal

Excel

Word

Accounts Receivable/Payable system

Job description

Procurement and Administration Support Officer

As our Procurement and Administration Support Officer, you'll play a crucial role in keeping our operations running smoothly in our head office on the Sunshine Coast. You will be continually supported by our experienced and friendly team.

Key responsibilities

MYOB Acumatica – high volume purchasing/customer/supplier invoicing and data entry

Purchasing – includes analysing sales, discussing sales with management/sales team and communicating with suppliers. Tracking your orders, checking supplier invoices and receipting stock on arrival.

Stock Control – working with the warehouse manager to ensure no discrepancies. Entering stock transfers and adjustments.

Assistance with imports - arranging freight quotes, checking import documentation, tracking ETA's, co-ordinating container deliveries and pick-ups.

Customer Service – liaising with clients and suppliers professionally

CRM and B2B portal backend operator

Data Accuracy – maintaining customer and inventory records

Accounts Receivables/Payables - back up assistance including creating customer credit memos, customer invoices and accurate entry of some supplier inventory invoices.

Problem Solving – identifying improvements and contributing to business success

About you

Strong ability to manage complex workloads

Proven experience in a similar administrative role

Excellent written and verbal communication skills

Experience handling purchases and sales in an accounting system

Basic Accounts Receivable/Payable understanding

Experience using Mac (preferred)

Proficiency in Microsoft Excel and Word (intermediate level)

Ability to thrive in a fast-paced environment without compromising accuracy

Independence & Initiative – able to work autonomously and take direction from management

Strong time management, organisational skills, and attention to detail

About us

We are a well-established, family-owned food importer and wholesale distribution business, proudly serving our industry for over 14 years.

Full-time, stable position in a growing business

Supportive team environment with a family-business culture

Early office hours (6 AM - 2 PM) – enjoy afternoons free!