Loan Administration Specialist

Central Real; Gosford; On-site; AUD 65,000 - 90,000; Full time

Job summary

Central Real is seeking a highly organised Loan Administration Specialist with experience in mortgage lending, legal documentation, and loan administration. The role supports the lending team and handles documentation across the end-to-end loan process.

You will liaise with solicitors, borrowers, brokers, and external stakeholders, maintain records, and assist with settlements and post-settlement tasks. Strong attention to detail and proficiency in MS Office are essential.

Qualifications

• Minimum 2-3 years' experience in a senior administrative role within mortgage lending, legal services, banking, or financial services.
• Experience working with solicitors and legal documentation processes.
• Excellent document management and organisational skills.
• High attention to detail and accuracy.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and Teams.
• Ability to manage confidential information with discretion.
• Highly organised and proactive.
• Ability to work independently and as part of a team.

Responsibilities

• Provide comprehensive administrative support to the lending team and Chief Operating Officers.
• Maintain accurate client, loan, and security records.
• Prepare correspondence and reports.
• Manage calendars, appointments, meetings, and document filing systems.
• Assist with loan settlement and post-settlement administrative tasks.
• Prepare, review, and coordinate loan and security documentation with external lawyers.
• Liaise with solicitors, settlement agents, valuers, and borrowers throughout the lending process involving new loans and the recovery of existing loans.
• Track legal documentation to ensure timely execution and settlement.
• Assist with mortgage registrations, discharges, caveats, guarantees, and related security instruments.
• Support the end-to-end loan process from application through settlement and ongoing administration.

Skills

Organisational skills

Verbal communication

Written communication

Attention to detail

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

We are seeking a highly organised Loan Administration Specialist with experience in mortgage lending, legal documentation, and loan administration.

The successful candidate will provide administrative and operational support across loan processing and legal documentation. This role requires a strong understanding of lending transactions, security documentation, mortgage settlements, and legal processes associated with mortgage lending. The ideal candidate will be proactive, capable of managing multiple priorities, and comfortable liaising with borrowers, solicitors, brokers, and external stakeholders.

Key responsibilities

Provide comprehensive administrative support to the lending team and Chief Operating Officers.

Maintain accurate client, loan, and security records.

Prepare correspondence and reports.

Manage calendars, appointments, meetings, and document filing systems.

Assist with loan settlement and post-settlement administrative tasks.

Prepare, review, and coordinate loan and security documentation with external lawyers.

Liaise with solicitors, settlement agents, valuers, and borrowers throughout the lending process involving new loans and the recovery of existing loans.

Track legal documentation to ensure timely execution and settlement.

Assist with mortgage registrations, discharges, caveats, guarantees, and related security instruments.

Support the end-to-end loan process from application through settlement and ongoing administration.

About you

Minimum 2-3 years' experience in a senior administrative role within mortgage lending, legal services, banking, or financial services.

Experience working with solicitors and legal documentation processes.

Excellent document management and organisational skills.

High attention to detail and accuracy.

Strong verbal and written communication skills.

Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and Teams.

Ability to manage confidential information with discretion.

Highly organised and proactive.

Ability to work independently and as part of a team.