Pre-Delivery Admin Clerk

Tony White Group; Coffs Harbour; On-site; AUD 42,000 - 56,000; Full time

Benefits offered by this job

Exclusive employee discounts

Fitness Passport

Competitive remuneration

Access to discounted membership

Job summary

The Tony White Group's Coffs Harbour Toyota branch is seeking a highly organised Pre-Delivery Admin Clerk on a 7-month fixed-term contract to cover maternity leave. You will support the pre-delivery workflow, manage vehicle documentation, and coordinate between sales, service and delivery teams.

Ideal candidates will have strong administrative skills, superb attention to detail and the ability to thrive in a fast-paced dealership environment while delivering accurate records and timely handovers.

Qualifications

• Previous administration experience, preferably within the automotive industry.
• Strong organisational skills and attention to detail.
• Excellent communication and time management skills.
• Confidence using Microsoft Office and computer systems
• Ability to prioritise tasks and meet deadlines
• A positive, proactive attitude and willingness to work as part of a team
• Ability to work independently in a busy environment

Responsibilities

• Assist with the coordination and administration of new vehicle pre-deliveries
• Prepare and maintain accurate vehicle documentation and records
• Liaise with sales, service and pre-delivery teams to ensure smooth vehicle handovers
• Monitor vehicle preparation progress and assist with scheduling
• Process paperwork and update dealership systems
• Ensure all documentation is completed accurately and on time
• Provide general administrative support to the team as required

Skills

Administrative skills

Attention to detail

MS Office

Communication

Time management

Team player

Independent work

Tools

Microsoft Office

Dealership systems

Job description

With over $4 billion in annual turnover and 3,000 people across 130 sites, the Tony White Group (TWG) is the largest privately-owned automotive retail group in Australia. We’re led by an experienced and agile executive team who recognise that great people are key to our continuing success and growth. For more information, visit www.tonywhitegroup.com.au.

ABOUT THE ROLE:

As part of the Tony White Group, Coffs Harbour Toyota is seeking a highly organised and motivated individual to join our busy team as a Pre-Delivery Admin Clerk on a 7-month fixed-term contract to cover maternity leave, with the possibility of extension.

This role is ideal for someone with strong administrative skills, excellent attention to detail and the ability to thrive in a fast-paced dealership environment.

You'll play an important role in supporting the pre-delivery process, ensuring vehicle documentation, coordination and administrative tasks are completed accurately and efficiently.

RESPONSIBILITIES:

• Assist with the coordination and administration of new vehicle pre-deliveries
• Prepare and maintain accurate vehicle documentation and records
• Liaise with sales, service and pre-delivery teams to ensure smooth vehicle handovers
• Monitor vehicle preparation progress and assist with scheduling
• Process paperwork and update dealership systems
• Ensure all documentation is completed accurately and on time
• Provide general administrative support to the team as required

SKILLS & EXPERIENCE:

• Previous administration experience, preferably within the automotive industry
• Strong organisational skills and attention to detail
• Excellent communication and time management skills
• Confidence using Microsoft Office and computer systems
• Ability to prioritise tasks and meet deadlines
• A positive, proactive attitude and willingness to work as part of a team
• Ability to work independently in a busy environment

BENEFITS:

• 7-month fixed-term contract with the possibility of extension
• Supportive and friendly team environment
• Exclusive employee discounts and benefits through Flare
• Access to Fitness Passport - discounted fitness membership program
• Competitive remuneration based on experience
• Opportunity to gain valuable experience within a leading automotive group
• Be part of the Tony White Group, with a strong focus on teamwork and customer service

PLEASE NOTE:

We conduct reference checking, pre-employment medicals & AFP criminal record checks

Applicants who do not have the required skills and/or experience will not be considered

Applicants must be physically in Australia and must have full Australian working rights

We are an equal opportunity employer, supporting gender equality, and workplace diversity

Only shortlisted candidates will be contacted

If you're an organised and reliable administrator looking for an opportunity to join a supportive dealership team, we'd love to hear from you!