Pre Construction Coordinator

Pembrook Homes; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Above market remuneration

Annual salary reviews

Supportive team environment

Growing business

Job summary

Pembrook Homes is seeking a Pre Construction Coordinator in Melbourne to support the Project Team. You will manage pre-construction administration, coordinate RFIs, liaise with architects and engineers, and ensure timely progress across multiple multi-unit projects.

The role requires at least 2 years in a pre-construction role, strong reading of plans and planning documents, and familiarity with Buildertrend. You will work Monday to Friday, 8:45am to 5:00pm, in a collaborative team environment.

Qualifications

• Minimum 2 years in a pre-construction role.
• Ability to read and interpret architectural plans and town planning documents.
• Knowledge of pre-construction permits and processes.
• Knowledge of Buildertrend or similar project management software.
• Experience with a Medium Density Residential Builder (preferred).

Responsibilities

• Manage pre-construction administration for multi-unit developments, including applications and required documentation.
• Prepare and coordinate documentation for RFIs.
• Liaise with architects, engineers, surveyors, consultants, internal teams, and clients for timely responses.
• Oversee the admin inbox and prioritise tasks.
• Assist with onsite admin tasks such as arranging utility connections.
• Manage subdivision applications during end-of-build phase.
• Maintain project records and track progress across multiple projects.
• Provide general administrative support to construction and project teams.
• Navigate between pre-site and onsite tasks as directed by Management.

Skills

Pre-construction experience

Architectural plans reading

Town planning documents

Buildertrend

Medium Density Residential Builder

Attention to detail

Verbal and written communication

Process development

Ownership mindset

Fast-paced environment

Phone skills

Tools

Buildertrend

Job description

About Us

Pembrook was established over 18 years ago and has a wealth of experience behind them in developing multi-unit projects across Melbourne. Pembrook is dedicated to delivering professional, high quality, and affordable project solutions through our flexible, professional, and transparent approach. Our team is made up of innovators, problem solvers, and leaders who know what it takes to get the job done right the first time.

We have anexciting Pre Construction Coordinator role , working with the Project team.

In this position, you will be responsible for all aspects of pre-construction administration, as well as key project support tasks throughout the build. You’ll play a critical role in ensuring our projects progress efficiently and meet all required approvals and milestones.

You will report to and be supported by our Project Team Manager and Senior Pre Construction Coordinator

The days and hours of work are Monday to Friday, from 8.45am -5.00pm

Duties & Responsibilities

• Manage the pre-construction administration process for multi-unit developments, including preparing and submitting applications, permits, and required documentation.
• Prepare and coordinate documentation required for Request for Information (RFI) submissions.
• Liaise with architects, engineers, surveyors, consultants, internal team members, and clients to ensure timely responses and updates in a fast-paced environment.
• Oversee the admin inbox, prioritising and actioning tasks efficiently.
• Assist with onsite administrative tasks such as arranging utility connections and service installations.
• Manage subdivision applications and processes during the end-of-build phase.
• Maintain accurate project records and track progress across multiple concurrent projects.
• Provide general administrative support to the construction and project teams.
• Confidently navigate between pre-site and onsite tasks as required and directed by Management.

Skills & Experience

• Have worked in a pre construction Role for a minimum of 2 years
• Be able to read and interpret architectural plans and town planning documents
• Knowledge of pre-construction permits and processes
• Knowledge of project management software Buildertrend (Preferable)
• Previous experience working for a Medium Density Residential Builder (Preferable)
• Have a strong attention to detail.
• Excellent verbal and written communication skills.
• Passionate about building and construction.
• A positive and self-motivated attitude.
• The ability to develop and follow process.
• A desire to take ownership and responsibility for the role.
• Thrive on working in a fast paced environment
• Confidence to answer and make phone calls

What we can offer you

• A great working culture in a supportive team environment
• Above market remuneration package.
• Annual salary reviews based off performance
• Supported by a highly experienced and knowledgeable team
• Be part of a growing business with a strong pipeline of work