Residential Construction Administrator / Pre-Site Coordinator

Modern Designer homes pty ltd; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

Modern Designer Homes Pty Ltd in Epping, VIC, is seeking an experienced Residential Construction Administrator / Pre-Site Coordinator to join our growing team.

This role suits a highly organized professional with at least three years' experience in the Australian residential construction industry, responsible for coordinating projects from pre-construction through occupancy and acting as the main contact for clients and authorities.

Qualifications

• At least three years' experience in Australian residential construction administration.
• Experience preparing building permit and occupancy permit documentation.
• Experience coordinating contracts and variations.
• Strong reading of residential plans and construction documents.
• Excellent written and verbal communication; proactive issue resolution.

Responsibilities

• Act as the primary point of contact for clients during pre-construction and construction stages.
• Provide project updates and respond to client enquiries professionally.
• Prepare residential construction contracts and supporting documentation.
• Coordinate contract signing and ensure all documents are completed accurately.
• Lodge building permit applications and liaise with contractors, consultants and surveyors.
• Coordinate occupancy permit documentation and handover.
• Track progress of approvals and permits.
• Maintain accurate electronic project files and client records.
• Coordinate client variations and pre-construction requirements.

Skills

Residential construction admin

Pre-site coordination

Client coordination

Documentation management

Tools

Microsoft Word

Excel

Outlook

Document management systems

Job description

Modern Designer homes pty ltd – Epping VIC

Modern Designer Homes is seeking an experienced Residential Construction Administrator / Pre-Site Coordinator to join our growing team. This varied role is suited to a highly organised and proactive professional with at least three years of experience in the Australian residential construction industry. You will coordinate projects from the initial contract stage through pre-construction, building approval, construction and occupancy. You will also be the primary point of contact for clients, consultants and relevant authorities throughout the building journey.

Key responsibilities

Act as the primary point of contact for clients throughout the pre-construction and construction stages

Provide regular project updates and respond to client enquiries professionally and promptly

Prepare residential construction contracts and supporting documentation

Coordinate contract signing and ensure all required documents are completed accurately

Prepare and lodge building permit applications and liaise with relevant contractors, consultants and building surveyors

Coordinate the documentation required for occupancy permits and handover

Track the progress of developer approvals, building permits and occupancy permits

Follow up on outstanding information, approvals and consultant documentation

Coordinate client variations and other pre-construction requirements

Maintain accurate electronic project files, approval registers and client records

About you

A minimum of three years' experience in residential construction administration, pre-site coordination or a similar role in Australia

Experience preparing and coordinating building permit documentation

Experience coordinating occupancy permit documentation and compliance certificates

Experience preparing residential construction contracts and variations

A strong understanding of the Victorian residential construction process, from contract through to handover

Strong proficiency in Microsoft Word, Excel, Outlook and document-management systems

The ability to read and understand residential plans, specifications and construction documents

Excellent written and verbal communication skills

A proactive approach to identifying and resolving issues

The ability to work independently and collaboratively within a team

HOW TO APPLY

• Your residential construction administration experience
• Your availability to commence

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