Portfolio Coordinator

racwa; Perth; Hybrid; AUD 75,000 - 110,000; Full time

Benefits offered by this job

Flexible and hybrid working

Remote work options

Wellbeing programs

Career progression

Community & social initiatives

Job summary

RAC WA is seeking a Portfolio Coordinator to support the delivery of projects and initiatives within the Assurance, Integration & Change team. You will help develop portfolio management processes, prepare board-level reports, and oversee portfolio progress with data-driven insights.

The role emphasizes governance, training, and continuous improvement, with flexible and hybrid working arrangements. Strong communication and collaboration across the organisation are essential.

Qualifications

• Experience in portfolio coordination and stakeholder engagement across enterprise projects or initiatives.
• Experience in management of project controls, including risks, schedules, and budgets.
• Excellent written and verbal communication skills, with proven ability to prepare accurate reports and governance documentation.
• High attention to detail, strong organisational skills and the ability to manage competing priorities.
• Significant experience with project management tools and a sound understanding of project delivery and assurance frameworks.
• Desirable tertiary qualifications; Lean/Kaizen/TQM certifications considered advantageous.
• Ability to adapt in dynamic environments, apply critical thinking, balance competing priorities, and build stakeholder relationships across the organisation.

Responsibilities

• Supporting the development and improvement of project and portfolio management processes, including benefits, risks, issues and dependency management.
• Preparing high-quality Board and Executive level reports, briefs and documentation to support assurance, governance, monitoring and evaluation requirements.
• Overseeing Portfolio of projects, and collating data to monitor progress against deliverables.
• Coordinating governance forums, including agenda preparation, minute-taking and action tracking.
• Delivering cost allocation reporting to enable accurate project chargeback.
• Delivering user support and training, creating and updating training and onboarding materials, performing user acceptance testing, and coordinating system updates and releases for Portfolio Project Management tool.
• Conducting project health checks, control testing and the continuous improvement of portfolio processes, tools and systems.
• Applying critical thinking to interpret reporting outcomes, draw meaningful insights, and foster strong stakeholder engagement in assurance and governance processes.
• Supporting the identification and delivery of continuous improvement initiatives that strengthen the capability and maturity of the assurance and portfolio function.

Skills

Portfolio coordination

Stakeholder engagement

Project controls

Risk & budgeting

Reports & governance

Written communication

Verbal communication

Project management tools

Critical thinking

Adaptability

Education

Tertiary qualifications (desirable)

Lean/Kaizen/TQM certifications (desirable)

Tools

Project management software

Job description

As a Portfolio Coordinator, you will play a key role in supporting the delivery of RAC's projects and initiatives. Working within the Assurance, Integration & Change team, you'll provide high - quality assurance, coordination and portfolio support activities to ensure programs and projects are well-managed, compliant, and aligned to RAC's standards.

What will you be doing?

• Supporting the development and improvement of project and portfolio management processes, including benefits, risks, issues and dependency management.
• Preparing high-quality Board and Executive level reports, briefs and documentation to support assurance, governance, monitoring and evaluation requirements.
• Overseeing Portfolio of projects , and collating data to monitor progress against deliverables.
• Coordinating governance forums, including agenda preparation, minute- taking and action tracking.
• Preparing c ost a llocation reporting to enable accurate project chargeback.
• D elivering user support and training, creating and updating training and onboarding materials, performing user acceptance testing , and coordinating system updates and releases for P ortfolio P roject M anagement tool .
• Conducting project health checks, control testing and the continuous improvement of portfolio processes, tools and systems.
• Applying critical thinking to interpret reporting outcomes, draw meaningful insights, and foster strong stakeholder engagement in assurance and governance processes.
• Supporting the identification and delivery of continuous improvement initiatives that strengthen the capability and maturity of the assurance and portfolio function, enabling it to better meet partner expectations and evolving business needs.

What are we looking for in you?

• Demonstrated experience in portfolio coordination and stakeholder engagement across enterprise projects or initiatives.
• Experience in the management of project controls, including risks, schedules , and budgets.
• Excellent written and verbal communication skills, with proven ability to prepare accurate reports and governance documentation.
• High attention to detail, strong organisational skills and the ability to manage competing priorities.
• Significant e xperience with project management tools and a sound understanding of project delivery and assurance frameworks.
• Relevant tertiary qualifications are desirable, with additional certifications in process improvement (Lean, Kaizen, TQM) highly regarded.
• Ability to adapt in dynamic environments, apply critical thinking, balance competing priorities, and build strong stakeholder relationships across the organisation.

What can we offer you?

• Work with a team that ensures we are delivering on our promise to make a safe, sustainable and connected Western Australia.
• Join a dynamic team that values engagement and personal development , which enables continuous learning opportunities, and career progression within a supportive and growth-focused environment.
• Benefit from flexible and hybrid working arrangements, including temporary remote work options and a focus on work-life balance.
• Contribute to high-impact projects or products that directly enhance RACWA's services to its members and the community.
• Be part of an organi s ation that embraces diversity and inclusion, ensuring a welcoming environment for all employees.
• Take advantage of a strong focus on employee wellbeing, including mental health support, wellness programs, and fitness incentives.
• Engage in meaningful community and social responsibility initiatives that align with RACWA's values and mission.

About RAC

RAC WA is a member-focused organi s ation dedicated to serving the Western Australian community. Our mission is to create a safer, more sustainable, and connected future for all Western Australians .

RAC values inclusivity, diversity, and flexibility in the workplace. As an Equal Opportunity Employer, we welcome everyone.