Portfolio Coordinator

03IIA RACWA Holdings Pty Ltd; Perth; Hybrid; AUD 80,000 - 110,000; Full time

Job summary

RAC in Western Australia is seeking a Portfolio Coordinator to support governance, assurance and portfolio management processes. You will help develop and improve reporting, risk and dependency management, while ensuring data quality for board and executive insights.

The role involves coordinating governance forums, tracking actions, and delivering training and system updates for the Portfolio Project Management tool, with a focus on continuous improvement and stakeholder engagement.

Qualifications

• Demonstrated experience in portfolio coordination and stakeholder engagement across enterprise projects or initiatives.
• Experience in the management of project controls, including risks, schedules, and budgets.
• Excellent written and verbal communication skills, with proven ability to prepare accurate reports and governance documentation.
• High attention to detail, strong organisational skills and the ability to manage competing priorities.
• Significant experience with project management tools and a sound understanding of project delivery and assurance frameworks.
• Relevant tertiary qualifications are desirable, with additional certifications in process improvement (Lean, Kaizen, TQM) highly regarded.
• Ability to adapt in dynamic environments, apply critical thinking, balance competing priorities, and build strong stakeholder relationships across the organisation.

Responsibilities

• Supporting the development and improvement of project and portfolio management processes, including benefits, risks, issues and dependency management.
• Preparing high-quality Board and Executive level reports, briefs and documentation to support assurance, governance, monitoring and evaluation requirements.
• Overseeing Portfolio of projects, and collating data to monitor progress against deliverables.
• Coordinating governance forums, including agenda preparation, minute-taking and action tracking.
• Preparing cost allocation reporting to enable accurate project chargeback.
• Delivering user support and training, creating and updating training and onboarding materials, performing user acceptance testing, and coordinating system updates and releases for Portfolio Project Management tool.
• Conducting project health checks, control testing and the continuous improvement of portfolio processes, tools and systems.
• Applying critical thinking to interpret reporting outcomes, draw meaningful insights, and foster strong stakeholder engagement in assurance and governance processes.
• Supporting the identification and delivery of continuous improvement initiatives that strengthen the capability and maturity of the assurance and portfolio function, enabling it to better meet partner expectations and evolving business needs.

Skills

Portfolio coordination

Stakeholder engagement

Project controls

Report writing

Communication

Education

Tertiary qualifications desirable

Tools

Project management tools

Job description

What will you be doing?

• Supporting the development and improvement of project and portfolio management processes, including benefits, risks, issues and dependency management.
• Preparing high-quality Board and Executive level reports, briefs and documentation to support assurance, governance, monitoring and evaluation requirements.
• Overseeing Portfolio of projects, and collating data to monitor progress against deliverables.
• Coordinating governance forums, including agenda preparation, minute-taking and action tracking.
• Preparing cost allocation reporting to enable accurate project chargeback.
• Delivering user support and training, creating and updating training and onboarding materials, performing user acceptance testing, and coordinating system updates and releases for Portfolio Project Management tool.
• Conducting project health checks, control testing and the continuous improvement of portfolio processes, tools and systems.
• Applying critical thinking to interpret reporting outcomes, draw meaningful insights, and foster strong stakeholder engagement in assurance and governance processes.
• Supporting the identification and delivery of continuous improvement initiatives that strengthen the capability and maturity of the assurance and portfolio function, enabling it to better meet partner expectations and evolving business needs.

What are we looking for in you?

• Demonstrated experience in portfolio coordination and stakeholder engagement across enterprise projects or initiatives.
• Experience in the management of project controls, including risks, schedules, and budgets.
• Excellent written and verbal communication skills, with proven ability to prepare accurate reports and governance documentation.
• High attention to detail, strong organisational skills and the ability to manage competing priorities.
• Significant experience with project management tools and a sound understanding of project delivery and assurance frameworks.
• Relevant tertiary qualifications are desirable, with additional certifications in process improvement (Lean, Kaizen, TQM) highly regarded.
• Ability to adapt in dynamic environments, apply critical thinking, balance competing priorities, and build strong stakeholder relationships across the organisation.

What can we offer you?

• Work with a team that ensures we are delivering on our promise to make a safe, sustainable and connected Western Australia.
• Join a dynamic team that values engagement and personal development, which enables continuous learning opportunities, and career progression within a supportive and growth-focused environment.
• Benefit from flexible and hybrid working arrangements, including temporary remote work options and a focus on work-life balance.
• Contribute to high-impact projects or products that directly enhance RACWA's services to its members and the community.
• Be part of an organisation that embraces diversity and inclusion, ensuring a welcoming environment for all employees.
• Take advantage of a strong focus on employee wellbeing, including mental health support, wellness programs, and fitness incentives.
• Engage in meaningful community and social responsibility initiatives that align with RACWA's values and mission.

About RAC

RAC RAC WA is a member-focused organisation dedicated to serving the Western Australian community. Our mission is to create a safer, more sustainable, and connected future for all Western Australians. RAC values inclusivity, diversity, and flexibility in the workplace. As an Equal Opportunity Employer, we welcome everyone.

RAC is a purpose-led member organisation. Established in 1905, RAC has evolved into one of the most trusted organisations in the state, with more than 1.3 million members. At RAC we don’t have shareholders. That means we reinvest our profits for the better of our members and our State.

Our Purpose is to be the driving force for a better WA. Our Vision to 2030 is to create a safer, sustainable and connected future for Western Australians. Our Mission is delivering great member services and experiences, whilst inspiring positive community change that makes life better in WA.

RAC is an equal opportunity employer. We continue to build an inclusive workplace where we respect and celebrate differences. We encourage applications from diverse groups including Indigenous and Torres Strait Islander people, physical ability, all ages, LGBTQI+ identities, all languages and diverse cultures and backgrounds.