Portfolio Coordinator

Royal Automobile Club of WA; Perth; Hybrid; AUD 85,000 - 105,000; Full time

Benefits offered by this job

Flexible & hybrid working

Remote work options

Wellbeing programs

Mental health support

Fitness incentives

Diversity & inclusion

Community initiatives

Job summary

Royal Automobile Club of WA is seeking a Portfolio Coordinator to support the delivery of programmes and governance across the Assurance, Integration & Change team. You will coordinate portfolio activities, prepare executive reports, and help ensure alignment to RACWA standards.

You will develop PM processes, deliver training, assist in health checks, and engage stakeholders to drive continuous improvement in portfolio capability.

Qualifications

• Experience in portfolio coordination across enterprise projects or initiatives.
• Ability to prepare governance reports and documentation with precision.
• Understanding of project controls including risks, schedules and budgets.

Responsibilities

• Support development and improvement of PM processes and governance.
• Prepare Board and Executive level reports and briefs.
• Oversee portfolio of projects and monitor progress against deliverables.
• Coordinate governance forums, agendas, minutes and actions.
• Prepare cost allocation reporting for project chargeback.
• Provide user support, training, UAT and system updates for the PM tool.
• Conduct health checks and drive continuous improvement in processes.

Skills

Portfolio coordination

Stakeholder engagement

Project controls (risks, schedules,Bud

Education

Tertiary qualification

Process improvement certifications (Lean/Kaizen/TQM)

Tools

Portfolio PM Tool

Job description

As a Portfolio Coordinator, you will play a key role in supporting the delivery of RAC’s projects and initiatives. Working within the Assurance, Integration & Change team, you’ll provide high - quality assurance, coordination and portfolio support activities to ensure programs and projects are well-managed, compliant, and aligned to RAC’s standards.What will you be doing?Supporting the development and improvement of project and portfolio management processes, including benefits, risks, issues and dependency management.Preparing high-quality Board and Executive level reports, briefs and documentation to support assurance, governance, monitoring and evaluation requirements.Overseeing Portfolio of projects , and collating data to monitor progress against deliverables.Coordinating governance forums, including agenda preparation, minute- taking and action tracking.Preparing c ost a llocation reporting to enable accurate project chargeback.D elivering user support and training, creating and updating training and onboarding materials, performing user acceptance testing , and coordinating system updates and releases for P ortfolio P roject M anagement tool .Conducting project health checks, control testing and the continuous improvement of portfolio processes, tools and systems.Applying critical thinking to interpret reporting outcomes, draw meaningful insights, and foster strong stakeholder engagement in assurance and governance processes.Supporting the identification and delivery of continuous improvement initiatives that strengthen the capability and maturity of the assurance and portfolio function, enabling it to better meet partner expectations and evolving business needs.What are we looking for in you?Demonstrated experience in portfolio coordination and stakeholder engagement across enterprise projects or initiatives.Experience in the management of project controls, including risks, schedules , and budgets.Excellent written and verbal communication skills, with proven ability to prepare accurate reports and governance documentation.High attention to detail, strong organisational skills and the ability to manage competing priorities.Significant e xperience with project management tools and a sound understanding of project delivery and assurance frameworks.Relevant tertiary qualifications are desirable, with additional certifications in process improvement (Lean, Kaizen, TQM) highly regarded.Ability to adapt in dynamic environments, apply critical thinking, balance competing priorities, and build strong stakeholder relationships across the organisation.What can we offer you?Work with a team that ensures we are delivering on our promise to make a safe, sustainable and connected Western Australia.Join a dynamic team that values engagement and personal development , which enables continuous learning opportunities, and career progression within a supportive and growth-focused environment.Benefit from flexible and hybrid working arrangements, including temporary remote work options and a focus on work-life balance.Contribute to high-impact projects or products that directly enhance RACWA's services to its members and the community.Be part of an organi s ation that embraces diversity and inclusion, ensuring a welcoming environment for all employees.Take advantage of a strong focus on employee wellbeing, including mental health support, wellness programs, and fitness incentives.Engage in meaningful community and social responsibility initiatives that align with RACWA's values and mission.About RACRAC WA is a member-focused organi s ation dedicated to serving the Western Australian community. Our mission is to create a safer, more sustainable, and connected future for all Western Australians .RAC values inclusivity, diversity, and flexibility in the workplace. As an Equal Opportunity Employer, we welcome everyone. For assistance during the application process, contact [e-mail].