PMO Project Coordinator – Digital Transformation Projects

Egis Group; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Certus Digital, a premier digital transformation and enterprise asset management consultancy, is seeking a proactive Project Administrator to join the PMO team across Australia and New Zealand.

You will provide full project administration support to Project Managers, manage invoicing and timesheet monitoring, maintain CRM records, and assist with resource planning and reporting to keep projects on track.

Qualifications

• Relevant work rights to live and work full-time in Australia or New Zealand.
• Previous experience in a similar role supporting projects within professional services or consultancy.
• Exposure to project management methodologies.
• Sound IT skills with working knowledge, advanced skills with Microsoft Office Suite
• Ability to work autonomously.
• Excellent communication skills (both written and verbal).
• Strong organisational, prioritisation and time management skills.
• Sound Commercial Acumen

Responsibilities

• Provide project administration support to Project Managers to ensure efficient and effective project control and management.
• Provide support to Project Managers with invoicing and debtor follow up, timesheet monitoring to ensure timely completion, expense claims against billable projects and other support duties as appropriate.
• Populate and maintain Customer Relationship Management (CRM) throughout the project lifecycle.
• Ensure go/no-go, signed proposals and contracts, purchase orders and variations are executed and recorded on project files.
• Support resource planning, ensuring accurate data is maintained across all projects within Project Admin Portfolio.
• Prepare reports and record minutes relating to project progress reviews, activities and deliverables through CRM and other relevant systems
• Provide general administrative support, as required

Skills

Attention to detail

Communication skills

Time management

Organizational skills

Autonomy

Problem solving

Tools

Microsoft Office Suite

CRM tools

Invoicing software

Job description

Certus Digital, a premier digital transformation and enterprise asset management consultancy, is seeking a proactive Project Administrator to join the PMO team across Australia and New Zealand.

You will provide full project administration support to Project Managers, manage invoicing and timesheet monitoring, maintain CRM records, and assist with resource planning and reporting to keep projects on track.