PMO Governance & Reporting Coordinator

Electro Optic Systems; Canberra; On-site; AUD 85,000 - 110,000; Full time

Job summary

Electro Optic Systems in Canberra is seeking a Program Support Officer to coordinate reporting, governance forums and portfolio activities, while maintaining accurate registers and controlled documents.

The role supports PMO framework adoption, health checks and audits, and provides reliable coordination and administrative support to the Program Manager and PMO Manager. Strong organisation, attention to detail and proficiency with Excel, PowerPoint and SharePoint are essential.

Qualifications

• Two years’ experience in project, program or PMO coordination.
• Experience supporting governance meetings, reporting cycles, actions, decisions, registers and controlled project documentation.
• Ability to consolidate information from multiple stakeholders while maintaining accuracy and traceability.

Responsibilities

• Maintain PMO calendar, reporting timetable and governance schedule.
• Coordinate governance meetings with agendas, papers, minutes, decisions and actions.
• Track actions and decisions and escalate overdue items.
• Maintain portfolio registers for projects, milestones, risks, issues and changes.
• Collect and consolidate project status information and governance packs.
• Assist with health checks, assurance reviews and audits.
• Maintain controlled program and PMO repositories, templates and records.
• Support rollout and adoption of PMO processes, templates and tools.
• Coordinate communications, training and implementation tracking.
• Provide timely follow-up and administrative support as directed by PMO Manager.

Skills

Organisation

Prioritisation

Written communication

Stakeholder coordination

Excel

PowerPoint

SharePoint

Team collaboration

Education

Tertiary qualification in Business/Project Management/Engineering/Information Management

CAPM or PRINCE2 Foundation (advantageous)

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Teams

SharePoint

Job description

Electro Optic Systems in Canberra is seeking a Program Support Officer to coordinate reporting, governance forums and portfolio activities, while maintaining accurate registers and controlled documents.

The role supports PMO framework adoption, health checks and audits, and provides reliable coordination and administrative support to the Program Manager and PMO Manager. Strong organisation, attention to detail and proficiency with Excel, PowerPoint and SharePoint are essential.