Planning Project Coordinator (Part-Time)

CPG Australia Pty Ltd.; Melbourne; On-site; AUD 42,000 - 54,000; Part time

Job summary

Spiire is seeking a part-time Project Officer in Melbourne to provide financial and administrative support to our Planning team. You’ll coordinate invoicing, prepare project documentation and help keep day-to-day activities running smoothly for a busy planning practice.

You’ll work closely with planners and project managers, handling billing, records, meetings and correspondence while maintaining accuracy and deadlines in a collaborative, client-focused environment.

Qualifications

• Experience supporting invoicing, billing or financial administration.
• Excellent organisational skills with ability to manage competing priorities.
• Strong written communication and minutes-taking experience.
• Familiarity with planning processes or Deltek is advantageous.

Responsibilities

• Coordinate project invoicing and end-of-month billing with project managers.
• Prepare fee proposals, project briefs, correspondence and other documentation.
• Maintain project records and financial information for the Planning team.
• Organise meetings, prepare agendas, take accurate minutes and follow up on actions.
• Track deadlines and outstanding tasks to keep the team responsive.
• Liaise with colleagues, clients and external stakeholders to progress admin tasks.

Job description

Spiire is seeking a part-time Project Officer in Melbourne to provide financial and administrative support to our Planning team. You’ll coordinate invoicing, prepare project documentation and help keep day-to-day activities running smoothly for a busy planning practice.

You’ll work closely with planners and project managers, handling billing, records, meetings and correspondence while maintaining accuracy and deadlines in a collaborative, client-focused environment.