Executive Assistant

Pearce Talent; City of Brisbane; On-site; AUD 75,000 - 105,000; Full time

Benefits offered by this job

Paid birthday day off

Paid volunteer day annually

Leadership coaching

Job summary

Pearce Talent is seeking an Executive Assistant to support a high‑performing real estate Director in Brisbane. You will manage calendars, prepare contracts, and coordinate reporting to drive business decisions and efficiency.

Ideal candidates have 2+ years in EA or Contracts Administration within real estate, with strong organisational skills, reporting ability, and proficiency in Microsoft Office and CRM systems.

Qualifications

• 2+ years of experience as an EA or Contracts Administrator, preferably in real estate.
• Highly organised with the ability to manage competing priorities.
• Strong analytical skills for preparing reports.
• Tech-savvy with proficiency in Microsoft Office and CRM platforms.
• Comfortable working with a high-performing leader.

Responsibilities

• Managing the Director's calendar, communications and priorities with discretion.
• Preparing, reviewing and coordinating sales and lease contracts.
• Coordinating operational and sales performance reports.
• Supporting business planning, forecasting and process improvements.
• Maintaining CRM platforms and internal systems.

Skills

EA experience

Contracts administration

Tools

CRM platforms

Job description

As EA to the Director, you'll be at the heart of a busy, high-performing real estate team. From coordinating contracts and preparing reports to managing communications and supporting business decisions, your work will directly impact the business's success every single day.

About the director

You'll be working directly with a highly awarded Director and Selling Principal who is deeply embedded in the local community. Known for his integrity, passion and unmatched local expertise, this is a rare opportunity to work alongside a leader you'll genuinely learn from and be proud to support.

What you'll be doing

• Managing the Director's calendar, communications and priorities with discretion
• Preparing, reviewing and coordinating sales and lease contracts
• Coordinating operational and sales performance reports
• Supporting business planning, forecasting and process improvements
• Maintaining CRM platforms and internal systems

What we're looking for

• 2+ years of experience as an EA or Contracts Administrator, ideally in real estate
• Highly organised, detail-focused and able to manage competing priorities
• Strong analytical skills and experience in preparing reports
• Tech-savvy, proficient in Microsoft Office and CRM platforms
• Someone who thrives alongside a high-performing, ambitious leader

What's in it for you

• Ongoing professional development and leadership coaching
• Clear career pathway and growth opportunities
• Paid birthday day off and paid volunteer day annually
• Be part of a successful, well-known and highly respected real estate agency
• A genuine team culture with a strong sense of community

If this sounds like you, reach out to Shanae Pearce at Pearce Talent for a confidential discussion on [e-mail] or 0408 379 708.